Zoom Phone usage reports allow you to view usage data for call queues or phone users in a specified time period. You can export up to 100,000 call records in a CSV file. You can also subscribe to email notifications for these reports.

For more in-depth statistics for call queues, use the call queue real-time analytics and historical dashboard.

Note: The user phone usage report is separate from the Zoom Phone user performance report.

This article covers:

• How to view the usage report
  • Call queue
  • Phone user
• How to view the usage report for charges

Prerequisites for viewing phone usage reports

• Business, or Education account
• Account owner or admin privileges
• Zoom Phone license

How to view the usage report

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Phone System.
5. Click the Usage tab.
6. Click the By Call Queues or By Users tab to filter data by call queue or phone user.
7. Specify the time period at the top of the page.
8. Use the following options to filter data:
   • Under Details, enter the name or extension, then click Filter to filter data by a specific call queue or phone user.
     Note: Make sure you select the correct tab before searching for a call queue or phone user.
   • If you enabled multiple sites, click the Site menu to filter search results by site.
   • If managing users by groups, click the Primary Group menu to filter search results by group.
9. Click Filter.
10. (Optional) To the right of Filter, click Export as CSV File to export your search results as a CSV file.
    You will see columns and usage metrics in the call queue or phone user section.

Notes:

• The metrics only cover the 1-month time period you specified. For example, the Total Call Time metric only covers the total time spent on calls during the specified time period.
• If an item was renamed or deleted or an Ext. has been updated, its historical usage is still presented.

Call queue

• Name: The display name of the call queue.
• Ext: The extension number of the call queue.
• Metrics: The following metrics are displayed. See the call queue metrics glossary for definitions.
  • Inbound Call Volume
  • Completed Calls (IN)
  • Abandoned Calls (IN)
  • Overflow (IN)
  • Avg. Call Waiting Time
  • Outbound Call Volume
• Site (only visible if you enabled multiple sites): Associated site of the call queue.

Phone user

Note: Click the gear button in the top-right corner of the table to select which metrics to display.

• Name: Profile name and email of the phone user.
• Ext: Extension number of the phone user.
• Total calls: Total calls made and received, including missed and forwarded calls.
• Completed Calls: The total inbound and outbound calls answered.
• Outgoing: Number of outbound calls made by the phone user.
• Received: Number of inbound calls received by the phone user, including missed calls.
• Forwarded to Voicemail: Number of calls forwarded to the user's own voicemail. Does not include calls forwarded to shared voicemail inboxes accessible by the phone user.
• Answered by Other: Number of calls that were routed to the phone user but answer by another phone user.
• Missed: Number of inbound calls missed or forwarded to voicemail during business hours.
• Avg Call Time: Average time (minutes and seconds) spent on calls.
• Total Call Time: The total time (minutes and seconds) spent on calls.
• Total Hold Time: The total time (minutes and seconds) where calls were placed on hold by the phone user. 
• Total Parked Time: The total time (minutes and seconds) where calls were parked by the phone user.
• Primary Group (only visible if you are managing users by groups): Associated group of the phone user.
• Site (only visible if you have multiple sites): Associated site of the phone user.

How to view the usage report for charges

You can view a usage report with all calls that were charged. You can use this information to verify calling charges on your bill.

Note: You will see a charge during the service period every time you double your commitment or for every $50 usage if you're on PAYG (Pay-As-You-Go). Learn more about Pay-As-You-Go versus Commitment/Commit.

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Phone System.
5. Click the Charge tab.
6. Below the Charge tab, select Calls or SMS/MMS.
7. Specify the time period at the top of the page and ensure that the period matches your billing cycle.
8. Click Search.
9. Click Export to export data as a CSV file.
   You will see the following data:
   Note: Some columns only apply to the charges report for calls.
   
   • From: The phone number of the originating caller or SMS sender.
   • To: The phone number that received the call or SMS message.
   • Call Type: Displays if the call or SMS message is local or international based on the area codes of the two participants.
   • Start Time: The time that the call was connected.
   • Duration (Minutes): The phone call duration rounded up to the nearest minute.
   • Billing Number: The phone number that was billed for the call or SMS.
   • Forward Billing Number: If the call was forwarded, this displays the phone number that forwarded the call.
   • Calling Party: The display name of the extension that placed the call. If the call was forwarded by an internal extension, this displays the display name of the extension that forwarded the call.
   • Rate: The billing rate charged for the call (per minute).
   • Total: The total charges for the call. This is calculated using the Rate multiplied by the Duration (minutes).
     Note: The duration is rounded up to the nearest minute.
   • Charge Mode: Displays how the total charges are calculated; for example, per minute.
10. Calculate the sum of all values in the Total column.
11. Verify that the sum matches the value reported on your bill.