Managing signatures in Zoom Mail

Users can create and manage multiple signatures on their Zoom Mail settings page. They can select, view, or update signatures. They can also set the default signature for new emails or reply/forward messages. Users' created signatures will be added at the end of all outgoing emails.

Note: Signatures created in Zoom Mail are stored locally and do not sync with your saved signature in Gmail and Outlook.

This article covers:

• How to access Zoom Mail settings
• How to create a signature in Zoom Mail
• How to view signatures
• How to edit signatures
• How to delete signatures
• How to set default signatures
• How to use signatures in Zoom Mail
  
  • Use signatures when composing an email
  • Use signatures when replying to or forwarding an email

Prerequisites for creating signatures in Zoom Mail

• Zoom desktop client
  • Windows: 5.14.5 or higher
  • macOS: 5.14.5 or higher
• Zoom mobile app
  • Android: 5.14.5 or higher
  • iOS: 5.14.5 or higher
• Zoom Mail and Calendar Clients enabled and an email service integrated with Zoom

How to access Zoom Mail signature settings

1. Sign in to the Zoom desktop client.
2. Click the Mail tab .
3. In the top-right corner, click the gear icon , then click Email Preferences.
4. In the navigation menu, click General .

How to create a signature in Zoom Mail

1. Access Zoom Mail signature settings.
2. In the Signature section, click Create signature.
   A pop-up window will appear.
3. In the window, enter the Signature name.
4. In the window's text box, create a signature, using the formatting options:
   
   • Bold icon : Bold the highlighted text.
   • Italicize icon / : Italicize the highlighted text.
   • Underline icon : Underline the selected text.
   • Strikethrough icon : Strikethrough the highlighted text.
   • Text color icon : Access both the ability to adjust the color of the text itself and/or the color highlight around the text. 
   • Text size icon : Adjust the size of the font, choosing from Small, Medium, and Large text sizes.
   • Link icon : Insert a link for the highlighted text.
   • Heading icon : Adjust the style of the text, choosing from Heading 1, Heading 2, Heading 3, and Paragraph.
   • Bulleted list icon : Begin a bulleted list.
   • Numbered list icon : Begin a numbered list.
   • Increase indent icon : Increase the indent of the selected text.
   • Decrease indent icon : Decrease the indent of the selected text.
   • Quote icon : Create a quote of text.
   • Eraser icon : Clear all formatting of the selected text.
5. After you're finished creating a signature, click Save.
   The created signature will appear in the Signature section.

How to view signatures

1. Access Zoom Mail signature settings.
2. In the Signature section, click a signature name from the list.
   The signature will be displayed below its name.

How to edit signatures

1. Access Zoom Mail signature settings.
2. In the Signature section, to the right of the signature you want to edit, click the Edit icon .
   A pop-up window will appear.
3. In the window, edit the signature.
4. Click Save.

How to delete signatures

1. Access Zoom Mail signature settings.
2. In the Signature section, to the right of the signature you want to edit, click the Delete icon .
   A confirmation window will appear.
3. In the window, click Delete.
   Note: This action cannot be undone.

How to set default signatures

1. Access Zoom Mail signature settings.
2. In the Signature section, set default signatures:
   • Click the Default compose signature dropdown, then select the signature that you want to set as a default signature.
     This will set the selected signature as a default signature when you create a new email.
   • Click the Default reply or forward signature dropdown, then select the signature that you want to set as a default signature.
     This will set the selected signature as a default signature when you reply or forward an email.

How to use signatures in Zoom Mail

Use signatures when composing an email

1. Sign in to the Zoom desktop client.
2. Click the Mail tab .
3. Create an email.
4. At the bottom of the email draft, click the Insert signature icon .
   The list of signatures will appear.
5. From the list, select the signature that you want to use.
   The signature will be inserted into the email.

Use signatures when replying to or forwarding an email

1. Sign in to the Zoom desktop client.
2. Click the Mail tab .
3. Reply to or forward an email.
4. At the bottom of the email draft, click the Insert signature icon .
   The list of signatures will appear.
5. From the list, select the signature that you want to use.
   The signature will be inserted into the email.