Managing the Zoom Scheduler Availability tab

Hosts can set their available hours in the Zoom Scheduler Availability tab on the Zoom web portal. They can select, edit, or create a new schedule that they can apply to any event type.

Additionally, each host can have their own schedule within a group booking. For individual events, organizers can select either a created schedule or create a new one that only applies to that specific booking schedule. For team events, organizers can choose to allow each host to use their own created schedule or set the same schedule of availability for all hosts within the booking creation screen.

This article covers:

• How to access the Zoom Scheduler Availability tab
• How to create a schedule of availability
• How to apply your schedules to other booking schedules
• How to edit a schedule name
• How to duplicate a schedule
• How to set a default schedule
• How to delete a schedule

Prerequisites for managing the Zoom Scheduler Availability tab

• Zoom Scheduler add-on
• Zoom Scheduler enabled
• Web portal

How to access the Zoom Scheduler Availability tab

1. Sign in to the Zoom web portal.
2. In the left navigation menu, click Scheduler.
3. In the top-right corner, click Settings.
4. Click the Availability tab.

How to create a schedule of availability

1. Access the Zoom Scheduler Availability tab.
2. Click + Create availability.
   A pop-up window will appear.
3. In the window, enter the schedule name, then click Next.
   The schedule name will appear on the Availability dropdown.
4. Click the Active on dropdown and select the booking schedules that you want to apply to your custom availability schedule.
5. Under Available Hours, choose which days of the week to make available for the bookings, as well as the time frame on each day.
   By default, Saturday and Sunday are disabled, while Monday through Friday are enabled and set to 9:00 AM to 5:00 PM.
   Note: Multiple time frames for each day can be created, which allows you to create a break for lunch or other existing meetings.
   • (Optional) To apply the set hours of availability to every day of the booking schedule:
     1. To the right of the set of hours for availability, click the Apply hours to icon .
        A list of the weekdays will appear.
     2. In the list, select the checkboxes of the weekdays that you want to copy the set hours of availability. 
     3. Click Apply. To select all weekdays and apply the set of hours for availability to all the days of a booking schedule, click Apply to all.
        The weekdays will be updated with the set of hours for availability.
6. Under Timezone, choose which timezone this bookable time schedule will use.
   Your profile’s timezone is chosen by default.
   Note: When booking, users, who are in a different time zone from the organizer, can select the time zone that matches their current geographic locations.
7. Under Date Overrides, choose to exclude certain days from the booking schedule. Multiple dates can be selected. Additionally, restricted dates can be edited and deleted.
   
   1. Click + Add Date Override.
   2. Select the date(s) you want from the calendar.
   3. Under What hours are you available?, set the hours of your availability.
   4. (Optional) To the right of a time slot you want to remove, click the trash button .
   5. (Optional) Click the + icon to add another time slot.
   6. Click Add.
      Your date and times will appear under Date Overrides.
   7. (Optional) To the right of a date you want to remove, click the trash button .

How to apply your schedules to other booking schedules

1. Access the Zoom Scheduler Availability tab.
2. Under Availability, click the dropdown and select the schedule of availability you want to manage.
3. Click the Active on dropdown and select the booking schedules that you want to apply your custom availability schedule.
4. In the dropdown menu, use the search bar to search for booking schedules.
5. To the left of the booking schedule names, select the schedules' checkboxes. 
6. (Optional) Click the Select all checkbox to select all booking schedules to apply your custom availability.
7. Click Save.
   Your custom availability schedule will be applied to the selected booking schedules.

How to edit a schedule name

1. Access the Zoom Scheduler Availability tab.
2. Under Availability, click the dropdown and select the schedule of availability you want to manage.
3. At the bottom of the page, click Edit Name .
   A pop-up window will appear.
4. In the window, edit the schedule name.
5. Click Save.

How to duplicate a schedule

1. Access the Zoom Scheduler Availability tab.
2. Under Availability, click the dropdown and select the schedule of availability you want to manage.
3. At the bottom of the page, click Duplicate .
   The duplicated schedule will appear with "Duplicate" included in its schedule name. 

How set a default schedule

1. Access the Zoom Scheduler Availability tab.
2. Under Availability, click the dropdown and select the schedule of availability you want to manage.
3. At the bottom of the page, click Set as Default .
   A Default  label will appear next to your schedule name, and your schedule will appear as the default schedule on the Availability dropdown menu.

How to delete a schedule

1. Access the Zoom Scheduler Availability tab.
2. Under Availability, click the dropdown and select the schedule of availability you want to manage.
3. At the bottom of the page, click Delete .
   A confirmation window will appear.
4. In the window, click Delete.