Uploading Google Drive files into Zoom Whiteboard

The Google Drive integration allows users to connect their Google Drive accounts, select files, and add them to the Whiteboard canvas. This feature creates a shared space where users can effortlessly access relevant documents and annotate them together in real-time, making collaboration smoother without the need to switch between platforms.

​​Note: Users also have the option to upload files to the whiteboard directly from their Microsoft OneDrive.

This article covers:

• How to connect your Google Drive account in Zoom Whiteboard
• How to upload Google Drive files into whiteboard
• How to manage the uploaded file from Google Drive

Prerequisites for using Google Drive with Zoom Whiteboard

• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom mobile app for Android or iOS: Global minimum version or higher

How to connect your Google Drive account in Zoom Whiteboard

1. Create or open a whiteboard.
2. In the toolbar on the left side of the screen, click the Upload PDFs and Images icon .
3. Click Google Drive.
4. In the Add documents from Google Drive dialog box, click Log into Google Drive.
5. Select your Google Drive account. 
6. Click Allow to grant Zoom app access to your Google Drive files.
7. Click Confirm.
   A success message will appear. 
8. Close the tab and return to the whiteboard screen.
   You will see the Google Drive window where you can select and upload your files from Google Drive.

How to upload Google Drive files into the whiteboard

1. Create or open a whiteboard.
2. In the toolbar on the left side of the screen, click the Upload PDFs and Images icon .
3. Click Google Drive.
4. Select the file you want to upload into the whiteboard canvas.
5. Click Select.
   The selected file will be uploaded to the canvas. 

How to manage the uploaded file from Google Drive

Click the uploaded file to open the selection toolbar. In the selection toolbar, you can do the following:

• Click the Linkout icon  to open the file in another window or external link.
• Click the Refresh icon  to refresh the file to ensure the latest content or updates.
• Click the Download File icon  to download the file to your device.
• Click the Extract Pages icon  to extract specific pages or content from the file.
• Click the Previous  or Next  to navigate between pages of the file.
• Click the Lock icon  to lock the selected file.
• Click the ellipsis icon  to perform the following actions:
  • Copy: Copy the selected file.
  • Copy as image: Copy the selected file and save them as an image file format.
  • Paste: Place the copied file somewhere else on the whiteboard.
  • Duplicate: Make an exact copy of the selected file.
  • Copy Link to Object: Copy the hyperlink or URL of a selected file which can then be shared or pasted
  • Bring Forward: Move the selected file up one layer.
  • Bring to Front: Put the selected file on the top layer.
  • Send Backward: Move the selected file back one layer.
  • Send to Back: Put the selected file on the bottom layer.
  • Add Comment: Leave a comment on the file.
  • Save as Template: Save the selected file as a template.
  • Info: Show the creator and last editor of the selected file.
  • Lock: Lock file and groups of files.
  • Delete: Delete the selected file.
    
    Note: You can also right-click on the file to perform the actions above.