Customizing Zoom Scheduler Groups as an account admin

Zoom Scheduler admins can place any member of their organization into customized groups. This allows account owners and admins to organize their members based on department, scheduling needs, job titles, and so on. This is especially helpful for admins who want to manage and report on their group.

This article covers:

Prerequisites for managing Zoom Scheduler Groups

How to access Zoom Scheduler Groups

  1. Sign in to the Zoom desktop client.
  2. Click More , then click the Scheduler tab .
  3. In the navigation menu, under Admin, click Groups.
    Your list of groups will appear.

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  1. Sign in to your Zoom account on the Zoom web portal.
  2. In the left navigation menu, click Scheduler.
  3. Click the Admin tab.
  4. In the navigation menu, click Groups.

How to create and manage groups in Zoom Scheduler

Create groups

Create groups with members of your organization. This allows you to segment users based on department, scheduling needs, and more.

  1. Access the Groups tab in Zoom Scheduler.
  2. Click + Create group.
    A pop-up window will appear.
  3. In the window, enter the group name, then click Continue.
    The group details page will appear in Zoom Scheduler.

Add group members

  1. Create a group or access the group from the Groups tab that you want to manage.
  2. On the details group page, click Add Member .
    A pop-up window will appear.
  3. In the window, add one or multiple people at a time:
    1. Use the search bar to enter an email address or name.
    2. Select users that you want to add as group members from the search results.
      The users will appear under the search bar in the window.
    3. (Optional) To the right of a user you want to delete, click the trash icon .
  4. When you're finished adding group members, click Add.
    The added group members will appear on the group page.
  5. (Optional) On the group details page, to the right of a user you want to delete, click Remove. 
    The user will be removed.

The users will appear on the group details page in Zoom Scheduler. The members' names and roles will also be displayed on the group page.

Note: All members and admins of this group can see each other’s schedules.

Web

Create groups

Create groups with members of your organization. This allows you to segment users based on department, scheduling needs, and more.

  1. Access the Groups tab in the Zoom Scheduler web portal.
  2. Click + Create group.
    A pop-up window will appear.
  3. In the window, enter the group name, then click Continue.
    The group details page will appear in Zoom Scheduler.

Add group members

  1. Create a group or access the group from the Groups tab that you want to manage.
  2. On the details group page, click Add Member .
    A pop-up window will appear.
  3. In the window, add one or multiple people at a time:
    1. Use the search bar to enter an email address or name.
    2. Select users that you want to add as group members from the search results.
      The users will appear under the search bar in the window.
    3. (Optional) To the right of a user you want to delete, click the trash icon .
  4. When you're finished adding group members, click Add.
    The added group members will appear on the group page.
  5. (Optional) On the group details page, to the right of a user you want to delete, click Remove. 
    The user will be removed.

The users will appear on the group details page in Zoom Scheduler. The members' names and roles will also be displayed on the group page.

Note: All members and admins of this group can see each other’s schedules.

How to assign a group admin

  1. Create a group or access the group from the Groups tab that you want to manage.
  2. On the group page, click Assign group admin.
    A pop-up window will appear.
  3. In the window, add one or multiple people at a time:
    1. Use the search bar to enter an email address or name.
    2. Select users that you want to add as group admins from the search results.
      The users will appear under the search bar in the window.
    3. (Optional) To the right of a user you want to delete, click the trash icon .
  4. When you're finished adding group members, click Add.
    The assigned group admins will appear on the group details page in Zoom Scheduler. The members' names and roles will also be displayed on the group page.
  5. (Optional) On the group details page, to the right of a user you want to delete, click Unassign. 
    The user will be unassigned as a group admin.

Web

  1. Create a group or access the group from the Groups tab that you want to manage.
  2. On the group page, click Assign group admin.
    A pop-up window will appear.
  3. In the window, add one or multiple people at a time:
    1. Use the search bar to enter an email address or name.
    2. Select users that you want to add as group admins from the search results.
      The users will appear under the search bar in the window.
    3. (Optional) To the right of a user you want to delete, click the trash icon .
  4. When you're finished adding group members, click Add.
    The assigned group admins will appear on the group details page in Zoom Scheduler. The members' names and roles will also be displayed on the group page.
  5. (Optional) On the group details page, to the right of a user you want to delete, click Unassign. 
    The user will be unassigned as a group admin.

How to edit a group name

Edit a group from the group details page

  1. Access the Groups tab in Zoom Scheduler.
  2. Click the group that you want to manage.
  3. At the top of the group page, next to the group name, click Edit name .
    A pop-up window will appear.
  4. Edit the group name. 
  5. Click Continue.

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Edit a group from the group details page

  1. Access the Groups tab in the Zoom Scheduler web portal.
  2. Click the group that you want to manage.
  3. At the top of the group page, next to the group name, click Edit name .
    A pop-up window will appear.
  4. Edit the group name. 
  5. Click Continue.

How to view group details

  1. Access the Groups tab in Zoom Scheduler.
  2. Click the group that you want to manage.
    The group details page will appear.

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  1. Access the Groups tab in the Zoom Scheduler web portal.
  2. Click the group that you want to manage.
    The group details page will appear.

How to delete a group

  1. Access the Groups tab in Zoom Scheduler.
  2. To the right of the group you want to manage, click the ellipsis , then click Delete.
    A confirmation window will appear.
  3. In the window, type the group name, then click Delete group.

Note: If you delete this group, you will not be able to recover it, and all managed events owned by this group will be deleted.

Web

  1. Access the Groups tab in the Zoom Scheduler web portal.
  2. To the right of the group you want to manage, click the ellipsis , then click Delete.
    A confirmation window will appear.
  3. In the window, type the group name, then click Delete group.

Note: If you delete this group, you will not be able to recover it, and all managed events owned by this group will be deleted.