Organizers can designate a time slot for attendees to pick and block both of their calendars. A one-time meeting allows organizers to host a meeting that falls outside of their regular availability/schedule types.
Prerequisites for creating a one-off meeting in Zoom Scheduler
How to create a one-off meeting in Zoom Scheduler
- Sign in to the Zoom desktop client.
- Click More , then click the Scheduler tab .
- In the navigation menu, click the My schedules tab .
- In the top-right corner, click + Create schedules.
A pop-up window will appear. - In the window, select One-Off meeting.
You will be directed to the meeting creation flow. - Complete the following details for your meeting event:
- Schedule Name: Enter a name for your event. This will be included in the event details of the invite sent.
- Time Zone: Click the dropdown and select the time zone.
- Duration: Set the length of time for a new event.
- Hosts: Select contacts to be the hosts of the event.
- Under the hosts, click the dropdown to select the hosts' availability.
- Video Conferencing: Select whether this event is a Zoom Meeting or offline. Zoom will automatically use your Zoom Meetings account to generate and attach a Zoom meeting link to the invite. Selecting “Offline” will not generate any Zoom meeting link. The following options are provided:
- Offline: No additional meeting details are added. This is best for in-person meetings and events.
- Zoom Meeting: The calendar event will be scheduled with a corresponding Zoom Meeting. Your default meeting settings are used.
- Additional Options: Enter more details in this section:
- (Optional) Location: Enter physical locations or phone numbers here. Text will be placed in the Location field of your calendar invite.
- (Optional) Description: Enter a brief description of your meeting. Text will be displayed on your attendee booking page.
Note: There is a maximum 2,000-character limit.
- On the calendar, select at least one available date/time.
Note: You can select multiple times on the calendar.
- At the top of the calendar, use the back arrow and forward arrow to move backward or forward a week, depending on the current calendar view.
- (Optional) Click the today button to return to the current date.
- (Optional) After you select your available times, at the bottom of the page, click the times selected dropdown to view your selected times.
A pop-up window will appear.
- To remove selected times, to the right of an available time, click the icon.
- (Optional) Click Clear all to remove all selected times.
- Click Next.
- Review your meeting details.
- Click Publish.
- Sign in to the Zoom web portal.
- In the left navigation menu, click Scheduler .
- Click the My schedules tab.
- Click + Create schedules.
A pop-up window will appear. - In the window, select One-Off meeting.
You will be directed to the meeting creation flow. - Complete the following details for your meeting event:
- Schedule Name: Enter a name for your event. This will be included in the event details of the invite sent.
- Time Zone: Click the dropdown and select the time zone.
- Duration: Set the length of time for a new event.
- Hosts: Select contacts to be the hosts of the event.
- Under the hosts, click the dropdown to select the hosts' availability.
- Video Conferencing: Select whether this event is a Zoom Meeting or offline. Zoom will automatically use your Zoom Meetings account to generate and attach a Zoom meeting link to the invite. Selecting “Offline” will not generate any Zoom meeting link. The following options are provided:
- Offline: No additional meeting details are added. This is best for in-person meetings and events.
- Zoom Meeting: The calendar event will be scheduled with a corresponding Zoom Meeting. Your default meeting settings are used.
- Additional Options: Enter more details in this section:
- (Optional) Location: Enter physical locations or phone numbers here. Text will be placed in the Location field of your calendar invite.
- (Optional) Description: Enter a brief description of your meeting. Text will be displayed on your attendee booking page.
Note: There is a maximum 2,000-character limit.
- On the calendar, select at least one available date/time.
Note: You can select multiple times on the calendar.
- At the top of the calendar, use the back arrow and forward arrow to move backward or forward a week, depending on the current calendar view.
- (Optional) Click the today button to return to the current date.
- (Optional) After you select your available times, at the bottom of the page, click the times selected dropdown to view your selected times.
A pop-up window will appear.
- To remove selected times, to the right of an available time, click the icon.
- (Optional) Click Clear all to remove all selected times.
- Click Next.
- Review your meeting details.
- Click Publish.