Creating a Zoom Scheduler one-off meeting

Organizers can designate a time slot for attendees to pick and block both of their calendars. A one-time meeting allows organizers to host a meeting that falls outside of their regular availability/schedule types.

Requirements for creating a one-off meeting in Zoom Scheduler

How to create a one-off meeting in Zoom Scheduler

Windows | macOS | Linux
  1. Sign in to the Zoom Workplace desktop app.
  2. In the navigation bar, click the Scheduler tab .
    Note: If you do not see the Scheduler tab , click the More tab , then click Scheduler .
  3. In the navigation menu, click the Booking pages tab.
  4. In the side panel, click the add icon , then select One-Off meeting.
    A pop-up window will appear.
  5. In the window, select One-Off meeting.
    You will be directed to the meeting creation flow.
  6. Under Meeting Name, enter a name for your One-Off meeting.
  7. (Optional) Change any of the following settings from their defaults:
    • Time Zone: Select an alternate time zone for your One-Off meeting.
    • Duration: Select the duration of your One-Off meeting. You may choose between 15 minutes, 30 minutes, 45 minutes, 1 hour, or a custom duration.
    • Hosts: Enter alternative hosts' names or email addresses for the One-Off meeting to a maximum of 9 hosts.
      This will generate an Any Host Available meeting.
    • Host availability: Select the availability of the host(s).
    • How you'll meet: Choose between Zoom Meeting, Phone call, In-person, Ask invitee to provide, or Custom location.
      Note: This will be shown as the meeting location in the calendar.
    • Automatically start Zoom AI: Automatically start meeting questions and meeting summary.
  8. (Optional) Click Additional Options to provide description details:
    • Under Description, enter descriptive text for your One-Off meeting.
  9. Click your desired time slot in the calendar to select a block for your One-Off meeting.
    Notes:
    • You can select multiple times on the calendar.
    • At the top of the calendar, use the back arrow and forward arrow  to move backward or forward a week, depending on the current calendar view.
  10. (Optional): To prevent your One-Off meeting from overlapping with other events, click the Ignore calendar events toggle to turn the setting off.
  11. (Optional) After you select your available times, at the bottom of the page, click the times selected dropdown to view your selected times.
    A pop-up window will appear.
    • To remove selected times, to the right of an available time, click the icon.
    • (Optional) Click Clear all to remove all selected times.
  12. Click Next.
  13. Review your meeting details.
  14. Click Publish.
  15. (Optional) In the pop-up, use the following actions:
    • Click View booking page to view your attendee booking page.
    • Click Copy Link to get a link to the sign-up page for your One-Off meeting.
    • Click Customize to customize booking link.
Web
  1. Sign in to the Zoom web portal.
  2. n the top-right corner, click the Zoom Products icon .
  3. In the Zoom Products menu, click Scheduler.
    Scheduler will open in a new browser tab.
  4. In the navigation menu, click the Booking pages tab.
  5. In the side panel, click the add icon , then select One-Off meeting.
    A pop-up window will appear.
  6. In the window, select One-Off meeting.
    You will be directed to the meeting creation flow.
  7. Under Meeting Name, enter a name for your One-Off meeting.
  8. (Optional) Change any of the following settings from their defaults:
    • Time Zone: Select an alternate time zone for your One-Off meeting.
    • Duration: Select the duration of your One-Off meeting. You may choose between 15 minutes, 30 minutes, 45 minutes, 1 hour, or a custom duration.
    • Hosts: Enter alternative hosts' names or email addresses for the One-Off meeting to a maximum of 9 hosts.
      This will generate an Any Host Available meeting.
    • Host availability: Select the availability of the host(s).
    • How you'll meet: Choose between Zoom Meeting, Phone call, In-person, Ask invitee to provide, or Custom location.
      Note: This will be shown as the meeting location in the calendar.
    • Automatically start Zoom AI: Automatically start meeting questions and meeting summary.
  9. (Optional) Click Additional Options to provide description details:
    • Under Description, enter descriptive text for your One-Off meeting.
  10. Click your desired time slot in the calendar to select a block for your One-Off meeting.
    Notes:
    • You can select multiple times on the calendar.
    • At the top of the calendar, use the back arrow and forward arrow  to move backward or forward a week, depending on the current calendar view.
  11. (Optional): To prevent your One-Off meeting from overlapping with other events, click the Ignore calendar events toggle to turn the setting off.
  12. (Optional) After you select your available times, at the bottom of the page, click the times selected dropdown to view your selected times.
    A pop-up window will appear.
    • To remove selected times, to the right of an available time, click the icon.
    • (Optional) Click Clear all to remove all selected times.
  13. Click Next.
  14. Review your meeting details.
  15. Click Publish.
  16. (Optional) In the pop-up, use the following actions:
    • Click View booking page to view your attendee booking page.
    • Click Copy Link to get a link to the sign-up page for your One-Off meeting.
    • Click Customize to customize the booking link.

How to find a scheduled One-Off meeting

Windows | macOS | Linux
  1. Sign in to the Zoom Workplace desktop app.
  2. In the navigation bar, click the Scheduler tab .
    Note: If you do not see the Scheduler tab , click the More tab , then click Scheduler .
  3. In the navigation menu, click the Booking pages tab.
  4. Under Other, locate your scheduled One-Off meeting(s).
Web
  1. Sign in to the Zoom web portal.
  2. n the top-right corner, click the Zoom Products icon .
  3. In the Zoom Products menu, click Scheduler.
    Scheduler will open in a new browser tab.
  4. In the navigation menu, click the Booking pages tab.
  5. Under Other, locate your scheduled One-Off meeting(s).

How to invite attendees to a One-Off meeting

Windows | macOS | Linux
  1. Sign in to the Zoom Workplace desktop app.
  2. In the navigation bar, click the Scheduler tab .
    Note: If you do not see the Scheduler tab , click the More tab , then click Scheduler .
  3. In the navigation menu, click the Booking pages tab.
  4. Under Other, locate your One-Off meeting and click Share .
  5. Select one of the following options for sharing your One-Off meeting:
    • Share Link: Click Copy Link to get a link to the sign-up page for your One-Off meeting.
    • QR Code: Click Download Image or Copy to Clipboard to get a QR Code that will take users to the sign-up page for your One-Off meeting.
    • Click Customize to customize the booking link.

Web
  1. Sign in to the Zoom web portal.
  2. n the top-right corner, click the Zoom Products icon .
  3. In the Zoom Products menu, click Scheduler.
    Scheduler will open in a new browser tab.
  4. In the navigation menu, click the Booking pages tab.
  5. Under Other, locate your One-Off meeting and click Share .
  6. Select one of the following options for sharing your One-Off meeting:
    • Share Link: Click Copy Link to get a link to the sign-up page for your One-Off meeting.
    • QR Code: Click Download Image or Copy to Clipboard to get a QR Code that will take users to the sign-up page for your One-Off meeting.
    • Click Customize to customize the booking link.