Accessing the meeting attendance report

Account owners and admins can pull a meeting attendance report, which shows a list of meeting participants. This report, which is the Active Hosts report, also shows a list of active meetings and users during a specific time range, up to one month. Active meeting means the meeting was started during the specified time range. Active user means the user has hosted at least one meeting during the specified time range.

The meeting participant report allows you to view the total number of participants and the full list of participants who joined, including their names, their email addresses (if signed in to a Zoom account), and when they joined and left the Zoom meeting. This report is useful for account owners and admins to obtain a post-meeting participant list and view the attendance report after a Zoom meeting. Additionally, account owners and admins can also export the attendee list.

Learn more about getting started with Zoom reporting and generating Active Host reports.

Requirements for accessing the meeting attendance report

• Pro, Business, Enterprise, Education, or API account
• Account owner or user with a custom role with access to view User Activities Reports
• Role with Usage Reports permission enabled
• Host of the meeting

How to obtain the meeting attendance report

You can find attendees from a past Zoom meeting in the meeting attendance report, the Active Hosts report.

Notes:

• To generate and view the attendance report after the meeting, you must be the host of the meeting or have a role with Usage reports permission enabled.
• The maximum report duration is 1 month.
• Reports show information for meetings that ended at least 15 minutes ago.

Obtain the meeting attendance report as an account owner or admin

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Active Hosts.
5. At the top, use the following functionalities to sort the data by meeting:
   
   • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.
   • Search by meeting ID: Enter the meeting ID in the search box, then click Search.
6. Click and use the By Meetings, By Users, and Report Queue tabs to sort data by meetings or users and to view the list of meeting attendees:
   • In the By Meetings tab, under the Participants Source column, click the total number of participants to view a list of internal and external participants of that meeting. This will open the full list of participants who joined, including their names, their emails (if signed in to a Zoom account), and when they joined and left the Zoom meeting.
     Note: This includes all participants except Waiting Room users.
   • In the By Users tab, under the User Email column, click a user email to see all the meetings that they joined within your selected time range and all meeting data.
   • In the Report Queue tab, view weekly reports of meetings without passcodes or Waiting Room enabled. Account owners and admins can view a report of all upcoming meetings without a password or Waiting Room, auditing their user's upcoming meetings to ensure they are meeting your account security standards. These reports are generated weekly and always available in the Report Queue tab, along with other reports you've recently generated.
    

Obtain the meeting attendance report as a licensed user

As a licensed user, you have access to reports. Only meetings you've hosted as a licensed user (a paid user type) have reporting available.

Note: If a meeting was scheduled before you were licensed, but hosted after the license, then you will have reporting, but scheduling and hosting before the license will have no reporting available.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Reports.
3. Click the Usage Reports tab.
4. Click Usage.
5. At the top, use the following functionalities to sort the data by meeting:
   
   • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.
   • Search by meeting ID: Enter the meeting ID in the search box, then click Search.
6. Locate your meeting, then click the participant count (number) under the Participants Source column.
   A list of internal and external meeting participants will appear. This will show you a list of meeting participants, including join and leave times.
7. (Optional) Export the attendee list as a CSV file.

How to export attendee lists

Export the meeting attendance report as an account owner or admin

By Meetings tab

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Active Hosts.
5. Click the By Meetings tab.
6. At the top, use the following functionalities to sort the data by meeting:
   
   • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.
   • Search by meeting ID: Enter the meeting ID in the search box, then click Search.
7. Export CSV files:
   • Export the entire list of meetings in the By Meetings tab:
     1. At the top of the By Meetings tab, click Export as CSV File.
        A CSV will download, including all the listed meetings in the By Meetings tab.
   • Export a specific meeting's list of participants:
     1. To the right of a meeting you want to view, under the Participants Source column, click the number to view a list of internal and external participants of that meeting.
        A pop-up window with the list and details of participants will appear.
        Note: This includes all participants except Waiting Room users.
     2. (Optional) In the top-left corner of the window, select the following checkboxes:
        • Export with meeting data: The Zoom meeting data will be included in the exported attendee list.
        • Show unique users: The unique users will be included in the exported attendee list.
          Note: If the participant is a Guest, and no emails were uploaded to Zoom in any form (for example, by entering emails to register to join the meeting, or the host provided the participants' email to Zoom), the guest email is hidden.
     3. Click Export.
        A CSV file will download.

By Users tab

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Active Hosts.
5. Click the By Users tab.
6. At the top, use the following functionalities to sort the data by meeting:
   
   • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.
7. Under the User Email column, click a user email to see all the meetings that they joined within your selected time range and all meeting data.
   The participant's details page will appear.
8. At the top of the page, click Export as CSV file.
   A CSV file will download.

Report Queue tab

After you click Generate details report in either the By Meetings or By Users tab, you will be directed to the Report Queue tab where you can Download the report as a CSV file or Delete the generated report.

In the Report Queue tab, view weekly reports of meetings without passcodes or Waiting Room enabled. Account owners and admins can view a report of all upcoming meetings without a password or Waiting Room, auditing their user's upcoming meetings to ensure they are meeting your account security standards. These reports are generated weekly and always available in the Report Queue tab, along with other reports you've recently generated.

Export the meeting attendance report as a licensed user

As a licensed user, you have access to reports.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Reports.
3. Click the Usage Reports tab.
4. Click Usage.
5. At the top, use the following functionalities to sort the data by meeting:
   
   • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.
   • Search by meeting ID: Enter the meeting ID in the search box, then click Search.
6. Export CSV files:
   • Export the entire list of meetings on the Usage page:
     1. At the top of the Usage page, click Export as CSV File.
        A CSV will download, including all the listed meetings in the Usage page.
   • Export a specific meeting's list of participants:
     1. Locate your meeting, then click the participant count (number) under the Participants Source column.
        A pop-up window with the list and details of internal and external meeting participants will appear. This will show you a list of meeting participants, including join and leave times.
        Note: This includes all participants except Waiting Room users.
     2. (Optional) In the top-left corner of the window, select the following checkboxes:
        • Export with meeting data: The Zoom meeting data will be included in the exported attendee list.
        • Show unique users: The unique users will be included in the exported attendee list.
          Note: If the participant is a Guest, and no emails were uploaded to Zoom in any form (for example, by entering emails to register to join the meeting, or the host provided the participants' email to Zoom), the guest email is hidden.
     3. Click Export.
        A CSV file will download.