Accessing the meeting and webinar history report

Account owners and admins, and licensed users can pull a meeting/webinar participants report, which shows a list of all meeting/webinar participants. This report, which is the Meeting and webinar history report, also shows a list of active meetings/webinars and users during a specific time range, up to one month. An active meeting means the meeting was started during the specified time range. An active user means the user has hosted at least one meeting during the specified time range.

The meeting/webinar participant report allows you to view the total number of participants and the full list of participants who joined, including their names, their email addresses (if signed in to a Zoom account), and when they joined and left the Zoom meeting. This report is useful for account owners and admins to obtain a post-meeting participant list and view the attendance report after a Zoom meeting. Additionally, admins and licensed users can also export the participant list.

Account owners and admins can also view the usage report by active hosts. They can view the active hosts' specific meetings and webinars, as well as department and group information about the host.

Learn more about getting started with Zoom reporting.

Requirements for accessing the meeting and webinar history report

• Pro, Business, Enterprise, Education, or API account
• Account owner or user with a custom role with access to view User Activities Reports
• Role with Usage Reports permission enabled
• Host of the meeting

How to access the Meeting and webinar history report

Admin

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Meeting and webinar history.
   The Meeting and webinar history report will appear.

Licensed user

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Analytics & reports.
3. Click Meetings & Webinars.
4. Click the Usage reports tab.
5. Click Meeting and webinar history.

How to use column management

1. Access the Meeting and webinar history report.
2. Click the By meetings/webinars tab.
   Note: This step is for admins only.
3. In the top-right corner of the data, click the gear icon .
   The Column management panel will appear.
4. In the panel, manage the columns that appear on the page:
   • Use the search bar to search for a column.
   • (Optional) Select the following primary checkboxes.
     Note: Selecting these primary checkboxes will select all columns listed under them to be selected.
     • General: Displays the general fields.
     • Feature used: Displays the features used.
     • Tracking fields: Displays the scheduling tracking fields.
     • Custom fields: Displays the custom fields.
   • Expand the primary checkboxes and select the specific columns that you want to appear on the page.
5. Click Reset to reset to default settings.
6. After making your selection, click Apply.

How to obtain the meeting and webinar history participant report

You can view all meeting and webinar history during a period. Find participants from a past Zoom meeting or webinar in the Meeting and webinar history report.

Notes:

• To generate and view the attendance report after the meeting, you must be the host of the meeting or have a role with Usage reports permission enabled.
• The maximum report duration is 1 month.
• Reports show information for meetings that ended at least 15 minutes ago.

Admin

1. Access the Meeting and webinar history report.
2. Click the By meetings/webinars tab.
3. At the top, use the following functionalities to sort the data by meeting/webinar, then click Search:
   
   • Search by time range: Select a time range (within a month) using the From and To fields.
   • Click the Meetings and webinars dropdown and filter by Meetings, Webinars, or both.
   • Click the Has any data dropdown and filter by the selected data.
   • Click the Feature usage dropdown and filter by the selected feature.
   • Use the search bar and search by meeting topic or ID.
4. To the right of the meeting/webinar you want to manage, under the Participants column, click the participant count (number).
   A pop-up window will appear with a list of internal and external participants of that meeting/webinar. This will open the full list of participants who joined, including their names, their emails (if signed in to a Zoom account), join and leave times, duration (in minutes), guest status, and whether they were in the waiting room.
   Note: This includes all participants except Waiting Room users.
5. (Optional) In the top-left corner of the window, select the following checkboxes:
   • Export with meeting data: Select this checkbox to view and export the meeting data.
   • Show unique users: Select this checkbox to view the unique users.
6. (Optional) In the top-right corner of the window, click Export to export the participant data as a CSV file.

Licensed user

As a licensed user, you have access to reports. Only meetings you've hosted as a licensed user (a paid user type) have reporting available.

Note: If a meeting was scheduled before you were licensed, but hosted after the license, then you will have reporting, but scheduling and hosting before the license will have no reporting available.

1. Access the Meeting and webinar history report.
2. At the top, use the following functionalities to sort the data by meeting/webinar, then click Search:
   
   • Search by time range: Select a time range (within a month) using the From and To fields.
   • Click the Meetings and webinars dropdown and filter by Meetings, Webinars, or both.
   • Click the Has any data dropdown and filter by the selected data.
   • Click the Feature usage dropdown and filter by the selected feature.
   • Use the search bar and search by meeting topic or ID.
3. To the right of the meeting/webinar you want to manage, under the Participants column, click the participant count (number).
   A pop-up window will appear with a list of internal and external participants of that meeting/webinar. This will open the full list of participants who joined, including their names, their emails (if signed in to a Zoom account), join and leave times, duration (in minutes), guest status, and whether they were in the waiting room.
   Note: This includes all participants except Waiting Room users.
4. (Optional) In the top-left corner of the window, select the following checkboxes:
   • Export with meeting data: Select this checkbox to view and export the meeting data.
   • Show unique users: Select this checkbox to view the unique users.
5. (Optional) In the top-right corner of the window, click Export to export the participant data as a CSV file.

How to view active hosts

Admin

1. Access the Meeting and webinar history report.
2. Click the By hosts tab.
3. At the top, use the following functionalities to sort the data, then click Search:
   
   • Search by time range: Select a time range (within a month) using the From and To fields.
   • Click the Meetings and webinars dropdown and filter by Meetings, Webinars, or both.
   • Click the Paid and basic dropdown and filter by Paid, Basic, or both.
   • Use the search bar and search by host.
4. At the top of the page, view the following highlighted data:
   • Active hosts
   • Number of meetings and webinars
   • Total participants
   • Total meeting minutes
   • Total duration
5. View the host data:
   • Host: Displays the host's email address.
   • Type: Displays the host's licensing type.
   • Number of meetings and webinars: Displays the number of meetings and webinars.
   • Participants: Displays the number of participants in the meeting or webinar.
   • Meeting minutes: Displays the meeting's/webinar's meeting minutes.
   • Duration: Displays the meeting's/webinar's total duration in minutes.
   • Department: Displays the host's department.
   • Group: Displays the group that the host belongs to.
6. (Optional) Under the Host column, click the host's email address to view more detailed data on their meetings and webinars.

How to generate survey reports

1. Access the Meeting and webinar history report.
2. Click the By meetings/webinars tab.
3. To the right of a meeting or webinar you want to manage, click the Generate detailed report icon, then click Survey Report.
   The survey report will appear in the Report queue.

How to export reports

Export reports in the By meetings/webinars tab

Note: This report is for both the admin and licensed user.

1. Access the Meeting and webinar history report.
2. Click the By meetings/webinars tab.
   Note: This step is for admins only.
3. In the top-right corner, click Export, then select from the following options:
   • Export
   • Export the list with participants details
   • Export the list with features used

The exported list will appear in the Report queue.

Export reports in the By hosts tab

1. Access the Meeting and webinar history report.
2. Click the By hosts tab.
3. In the top-right corner, click Export.
   The exported list will appear in the Report queue.

Export reports of a specific host's meetings and webinars

1. Access the Meeting and webinar history report.
2. Click the By hosts tab.
3. Under the Host column, click the host's email address to view more detailed data on their meetings and webinars.
4. In the top-right corner, click Export, then select from the following options:
   • Export
   • Export the list with participants details
   • Export the list with features used

The exported list will appear in the Report queue.

How to view the report queue

The Report queue adds generating report tasks to the queue. It will display the download if the file is ready for download. You can check the status and download the file at any time.

1. Access the Meeting and webinar history report.
2. In the top-right corner of the page, click Report queue.
   A panel will appear.
3. In the panel, view the Task and Generate time.
4. To the right of the task, use the following actions:
   • Click the Download button to download the report's CSV file.
   • Click the Trash icon to delete the report in the queue.