Managing the single-session lite Event Configuration section

The single-session lite Event Configuration tab is where you can add the fundamental and descriptive details of the event. The required fields on this page must be completed to save the event as a draft.

Additionally, Zoom Sessions event organizers can view, filter, sort, and search through their event’s change history. An event’s change history keeps track of updates and edits in the event workflow, making it easier for hosts to review and manage their event’s edits. Hosts can sort and filter the change history by date/time, date range, editor name, and step name.

Learn more about creating a single-session lite event.

Note: Some fields in the Event Configuration tab will already be pre-populated from the Create Event workflow, which you will see and complete first after clicking the Create Event button.

This article covers:

• How to access the single-session lite Event Configuration tab
• How to manage the single-session lite Configuration tab
  • Basic Info section
  • Event Media section
  • Configuration section
  • Manage event capacity
  • Add custom alternative text
• How to manage the single-session lite Change History tab
  • View Change History information
  • Sort the Change History tab
  • Search change history by editor name

Prerequisites for managing the single-session lite Event Configuration tab

• Pro, Business, Enterprise, or Education account
• Zoom Sessions Unlimited license or Zoom Sessions Pay Per Attendee license
• Stripe or PayPal Business account is required to create paid events

How to access the single-session lite Event Configuration tab

1. Create a single-session lite event or edit an upcoming event to access the event setup.
2. In the navigation menu, click Event Configuration.

How to manage the single-session lite Configuration tab

1. Access the Event Configuration tab.
2. Click the Configuration tab.
3. Complete the following sections:
   • Basic Info section
   • Event Media section
   • Configuration section
4. Click Save.

Basic Info section

1. In the Event Configuration tab, in the Basic Info section, add the configuration details about your event in the following fields:
   • Create an Event for: Use the dropdown menu to select the hub the event will belong to.
     Note: Once the event is saved, you cannot move it to another hub.
   • Manage the Event Capacity and allow overselling.
   • Event Name: Enter or edit the name of the event.
   • Session Starts: Select the date and time of your event.
   • Duration: Select how long your session will last.
   • Time Zone: Use the dropdown menu to select your time zone.

Event Media section

1. In the Event Configuration tab, in the Event Media section, customize the Main Event Image.
2. Under Main Event Image, hover your mouse over the main event image and click Change Image to upload an image using the content library or Zoom Events AI image generation.
   Note: The recommended image dimensions are 1920x1080 pixels. Use JPG, JPEG, and PNG files only with a maximum image size of 15MB.

Configuration section

1. In the Event Configuration tab, in the Configuration section, click the Manage Reminder Notifications toggle to enable or disable it.
   When enabled, single session events will include an ICS file attachment and 4 calendar download links: iCal, Google, Outlook, and Yahoo calendars.

Event calendar ICS reminders will be attached to order confirmations, invitations, and reminder emails. Attendees registering with a Zoom account who have calendar integration will have a reminder synchronized to their calendar.

Note: For single-date events, download links for different email providers and an attached ICS file will be included in emails. For multi-session events, only download links for different email providers be included.

Manage event capacity

Overselling is allowed when creating free events, and event organizers will see a notice with a toggle to allow overselling for each session. Controlling overselling numbers allows event organizers to control their oversell ratio, and their budget/spend amount for an event’s capacity.

1. Access the Event Configuration tab.
2. Click the Configuration tab.
3. (Optional) Edit the number of attendees who can join the event to reduce the maximum number of attendees.
4. (Optional) Click the Allow Oversell toggle to enable or disable it.
   When enabled, this allows more than your capacity to register for each session. Some organizers do this to account for no-shows on the day of the session. If you choose to oversell each session, some registrants may be prevented from joining if the session is full.
5. Under Registration Limit, enter the registration limit for your event. You can also use the up arrow  and down arrow  buttons to set the limit. When you're finished setting the registration limit, click Save.
6. (Optional) Click Customize a message for attendees that join after the session is full to create a customized message, then click Save.
   A panel will appear where you can customize your message.
   
   1. In the panel's text box, enter a message.
   2. Click Save.
7. (Optional) Select the Email me when the event has reached the registration capacity checkbox to receive a notification email.
8. (Optional) Click View Event Performance to view your event's overall progress.
   You will be directed to the host Overview tab.

Add custom alternative text

This description will make it easier for everyone to access and understand the images uploaded.

1. Access the Event Configuration tab.
2. Click the Configuration tab.
3. Under Main Event Image, click Add description.
4. In the Image description box, add a description of your image.
5. Click Save.

How to manage the single-session lite Change History tab

View Change History information

The Change History page displays the following information:

• Editor: This displays the username or email address of the editor.
• Time: This displays the date and time when the change was made.
• Step: This displays the event workflow step where the change was made.
• Changes: This displays the change action that the editor made.

Sort the Change History tab

Sort change history by event setup step

1. At the top-left corner of the page, click the All Steps dropdown menu.
2. Select the event workflow step that you want to sort the change history.

All the changes made from the selected workflow step will be displayed.

Sort change history by date range

1. At the top of the Change History page:
   • Click the Start date or End date box to enter a date range for which you want to see the edits made, or
   • Use the dropdown calendar to select the date range
2. (Optional) Hover your mouse over the calendar icon and click the X button to clear the date range.

All changes that were made within the selected change history’s date range will be displayed.

Sort change history by date and time

By the Time heading, you can sort change history by date and time:

• Click the up arrow  to sort in ascending order.
• Click the down arrow  to sort in descending order.

Search change history by editor name

1. Click the Search by editor search box.
2. Enter an editor’s username or email address.
   Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial username or email address. Additionally, if you enter a few letters of a username or email, you can view all results that include those letters.

All results that include the editor’s username or email will be displayed.