Access Zoom Calendar settings

1. Sign in to the Zoom desktop client.
2. Click the Calendar tab .
3. In the top-right corner of the window, click the gear icon and then click Calendar Settings .
   

Manage Accounts settings

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, click Accounts .
3. Under Linked Accounts, link any third-party email address to easily switch between inboxes.
   • To add and link an account:
     1. Click + Add Account to add a third-party account.
        Note: You can only add and/or manage one third-party account.
     2. Follow the prompts to connect your account with Zoom Calendar.
   • To remove an account:
     1. To the right of the account you want to remove, click Remove Account.
        You will be directed to the Zoom web portal.
     2. Under Others, in the Calendar and Contacts Integration section, click Delete next to the account you want to remove.
        A confirmation window will appear.
     3. In the window, click Delete.

Manage General settings

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, click General .
   Note: You can control General settings for Google and Microsoft in the Zoom client.
   • Date Format: Choose how you want dates to be formatted.
   • Time Format: Choose how you want times to be formatted.
   • Start Week on: Choose how you want your week to start.
   • View options: Select the Show declined events checkbox to display all your declined meetings on your calendar. Deselect the Show declined events checkbox to hide all your declined meetings on your calendar.
     Note: This option currently only supports Google and Zoom calendars.
   • Time zone: Choose your timezone, add a secondary timezone, and customize the name of each time zone. When you add a secondary timezone, you can see two time zones side by side when you collaborate with a colleague from a different time zone. You can also enable or disable the second time zone when you schedule meetings with colleagues in the same time zone. 
     • To add a secondary timezone:
       1. Click Add Secondary Timezone.
       2. Click the time zone dropdown to select the secondary time zone.
       3. (Optional) Enter a label for the time zones.
       4. (Optional) To the right of the timezone you want to remove, click X.

Managing Scheduling settings

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, click Scheduling.
3. Configure the following settings:
   • Default Event Duration: Set the default length of time for a new event.
   • Allow Invitees to: Choose which permissions event invitees have for the event they are invited to.
     • Modify the event: Invitees can edit the event details, such as title, date/time, duration, and more.
     • Invite others: Invitees can invite additional guests.
     • See list of invitees: Invitees can see the full list of other invitees.

Manage Import settings

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, click Import.
3. Under Import an ICS file, complete the following actions:
   • To the right of Import to, click the dropdown and select the calendar to which you want to import the calendar events.
   • Click Select .ics file... and select an ICS file to import calendar events.
4. Click Import.

Manage Your Calendars settings

Under Your Calendars, all calendars created by this account are displayed.

Create a calendar

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, under Your Calendars, click + Create to create a calendar.
3. Enter the Calendar Name.
4. (Optional) Under Calendar Description (Optional), enter a description for the calendar.
5. View the calendar Owner.
6. Click Create Calendar.

Manage a calendar's settings

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, under Your Calendars, click a calendar that you want to manage.
3. Manage the calendar settings:
   • Calendar Name: Enter a calendar name.
   • Calendar Description: Enter a description for your calendar.
   • Permissions: Share your calendars with specific users and assign permissions to each added user. Shared users can view the calendar’s private events.
     1. Click + Add.
        A pop-up window will appear.
     2. In the window, enter an email address or name of a user you want to share your calendar with.
     3. Click the permissions dropdown and select the permissions that you want to user to have.
     4. Click Add.
        The user will be added under Permissions.
     5. (Optional) Once a user is added, complete the following actions:
        • To the right of an added user, click the permissions dropdown and change their permissions.
        • To the right of an added user, click the icon to remove them from the calendar.
     6. (Optional) Select the People at your company checkbox, then select the permissions for users in your company to share your calendar.
     7. (Optional) Select the Anyone else checkbox, then select the permissions for external users to share your calendar.
   • Event notifications: Choose how you want to receive notifications for events on this calendar.
   • All-day event notifications: Choose how you want to receive notifications for all-day events on this calendar.
   • Other notifications: Choose how you want to receive email notifications when changes are made to this calendar. Select the checkboxes of the notifications that you want.

Manage Subscription settings

View your calendar's subscriptions.

1. Access Zoom Calendar settings.
2. In the Calendar Settings navigation menu, under Subscriptions, click a subscription that you want to manage.
3. Manage subscription settings:
   • (Optional) At the top of the page, view the subscription link and copy it.
   • Calendar Name: Enter a calendar name.
   • Calendar Description: If you have permission, enter a description for your calendar.
   • Event notifications: Choose how you want to receive notifications for events on this calendar.
   • All-day event notifications: Choose how you want to receive notifications for all-day events on this calendar.
   • Other notifications: Choose how you want to receive email notifications when changes are made to this calendar. Select the checkboxes of the notifications that you want.
   • (Optional) Click Remove from list if you want to remove this subscription from your calendar.