Collaborating on a document in a Zoom Meeting

Files hosted by Google Drive and Microsoft OneDrive can be easily selected and shared in a meeting for viewing or direct collaborative editing. After selecting a file from Google Drive or Microsoft OneDrive, meeting participants can choose to Collaborate (which will grant participants file editing permissions). Presenters can invite all participants to join in collaborating on the document using their system browsers, or choose to Share, which will share the presenter’s view of the file in their system browser.

Learn more how to share your screen during a meeting.

This article covers:

Prerequisites for collaborating on a shared document

Limitations of collaborating on a shared document

How to collaborate on a document with others in a meeting

  1. Start or join a meeting.
  2. In the meeting control toolbar, click Share .
    The sharing window will appear.
  3. Click the Documents tab.
  4. Depending on where the file is located, select either Google Drive or Microsoft OneDrive and then click Share.
    First-time users will have their default web browser open and will need to follow the on-screen prompts to connect to their Google Drive or Microsoft OneDrive account.
  5. Select an existing document or click New Document in the top-right corner of the window.
  6. Choose how you want to open the document in the meeting:
    • Collaborate: Grants meeting invitees edit access and invites them to co-edit the document. Participants who join the collaboration will open the document in their system browser for editing.
    • Share Screen: Opens the document in a new browser window and then starts screen sharing the new window. Other participants will have view-only access to the document.

When collaborating on a document, participants will have the same document editing controls, which vary depending on the document service that is hosting the document.