Enabling auto-deletion of meeting summaries
Admins and users can choose to have their meeting summaries automatically deleted after a set number of days. This can be set and locked by admins at the account and group levels, or set by individual users in their own settings.
This article covers:
Prerequisites for enabling meeting summary auto-deletion
- A Zoom Workplace Pro, Zoom Workplace Pro Plus, Zoom Workplace Business, Zoom Workplace Business Plus, Zoom Workplace Enterprise, Zoom Workplace Enterprise Plus, or Enterprise Bundle account
Note: AI Companion may not be available for select verticals and select regional customers.
- Account owner, admin privileges, or any custom role that has access to modify Account Settings
- Meeting Summary feature enabled
How to enable meeting summary auto-deletion
Account
To enable or disable Auto-delete meeting summaries for all users in the account:
- Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
- In the navigation menu, click Account Management then Account Settings.
- Click the AI Companion tab.
- Under Meeting, click the Auto-delete meeting summaries toggle to enable or disable it.
- If a verification dialog displays, click Enable or Disable to verify the change.
- Next to Specify a time range (days), enter the number of days you want meeting summaries to be available before they are automatically deleted.
- Click Save to confirm the change.
- (Optional) To prevent all users in your account from changing this setting, click the lock icon , and then click Lock to confirm the setting.
Group
To enable or disable Auto-delete meeting summaries for a group of users:
- Sign in to the Zoom web portal as an admin with the privilege to edit groups.
- In the navigation menu, click User Management then Groups.
- Click the applicable group name from the list.
- Click the AI Companion tab.
- Under Meeting, click the Auto-delete meeting summaries toggle to enable or disable it.
- If a verification dialog displays, click Enable or Disable to verify the change.
- Next to Specify a time range (days), enter the number of days you want meeting summaries to be available before they are automatically deleted. Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
- Click Save to confirm the change.
- (Optional) To prevent all users in the group from changing this setting, click the lock icon , and then click Lock to confirm the setting.
User
To enable or disable Auto-delete meeting summaries for your own use:
- Sign in to the Zoom web portal.
- In the navigation menu, click Settings.
- Click the AI Companion tab.
- Under Meeting, click the Auto-delete meeting summaries toggle to enable or disable it.
- If a verification dialog displays, click Enable or Disable to verify the change.
Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin. - Next to Specify a time range (days), enter the number of days you want meeting summaries to be available before they are automatically deleted.
- Click Save to confirm the change.