Enabling or disabling sharing Zoom Docs in meetings

Meeting hosts and participants can share Zoom Docs within a meeting to allow others to collaborate on their doc. This setting can be enabled or disabled. As an admin, you can set up the default sharing access level of new documents created within your account. Those settings can be applied at the account, group, and user levels.

Note: You can also manage the default permission access of new documents created in your account.

This article covers:

• How to enable or disable sharing docs in-meeting
  • Enable or disable sharing docs in-meeting at the account level
  • Enable or disable sharing docs in-meeting at the group level
  • Enable or disable sharing docs in-meeting at the user level

Prerequisites for enabling or disabling sharing Zoom Docs in meetings

• Basic, Pro, Pro Plus, Business, Business Plus, Education, or Enterprise account
• Account owner or admin privileges
• Zoom Docs enabled by admin

How to enable or disable sharing docs in-meeting

Enable or disable sharing docs in-meeting at the account level

1. Sign in to the Zoom web portal.
2. Click Account Management, then Account Settings.
3. Click the Docs tab.
4. Under the In-meeting Docs section, click the Allow participants to share docs in meetings toggle to enable or disable the option.
5. If a verification dialog appears, click Enable or Disable to verify the change.
6. (Optional) To prevent all users in your account from changing these settings, click the lock icon , and then click Lock to confirm the setting.
7. If enabled:
   • Under Who can share docs when someone else is sharing, select one of the following:
     • Host Only: Allow only the host to share their Zoom Docs in their meetings.
     • All Participants: Allow all participants to share Zoom Docs in the meeting including external users.
       Note: External users' ability to share Zoom Docs in the meeting relies on other settings, such as your Docs Access feature setup.
   • Under Who can create and share a new doc in meeting, select one of the following:
     • Host Only: Allow only the host to create and share docs during a meeting.
     • Users in your organization: Allow users within your organization to create and share docs during a meeting.
     • All Participants: Allow all participants to create and share docs during a meeting, including external users.
       Note: Anonymous users, participants who are not signed in to the Zoom account, will not be allowed to create and share documents.

Enable or disable sharing docs in-meeting at the group level

1. Sign in to the Zoom web portal.
2. In the navigation menu, click User Management then Groups.
3. Click the applicable group name from the list.
4. Click the Docs tab.
5. Under the In-meeting Docs section, click the Allow participants to share docs in meetings toggle to enable or disable the option.
6. If a verification dialog appears, click Enable or Disable to verify the change.
7. (Optional) To prevent all users in the group from changing these settings, click the lock icon , and then click Lock to confirm the setting.
8. If enabled:
   • Under Who can share docs when someone else is sharing, select one of the following:
     • Host Only: Allow only the host to share their Zoom Docs in their meetings.
     • All Participants: Allow all participants to share Zoom Docs in the meeting including external users.
       Note: The ability for external users to share Zoom Docs in the meeting relies on other settings such your Docs Access feature setup.
   • Under Who can create and share a new doc in meeting, select one of the following:
     • Host Only: Allow only the host to create and share docs during a meeting.
     • Users in your organization: Allow users within your organization to create and share docs during a meeting.
     • All Participants: Allow all participants to create and share docs during a meeting, including external users.
       Note: Anonymous users, participants who are not signed in to the Zoom account, will not be allowed to create and share documents.

Enable or disable sharing doc in-meeting at the user level

1. Sign in to the Zoom web portal.
2. In the navigation menu, click User Management then Users.
3. Click the name of the user from the list.
4. Click the Settings tab, then select Docs.
5. Under the In-meeting Docs section, click the Allow participants to share docs in meetings toggle to enable or disable the option.
   Note: If disabled, only the host of the meeting can share docs in meetings.
6. If enabled:
   • Under Who can share docs when someone else is sharing, select one of the following:
     • Host Only: Allow only the host to share their Zoom Docs in their meetings.
     • All Participants: Allow all participants to share Zoom Docs in the meeting including external users.
       Note: The ability for external users to share Zoom Docs in the meeting relies on other settings such your Docs Access feature setup.
   • Under Who can create and share a new doc in meeting, select one of the following:
     • Host Only: Allow only the host to create and share docs during a meeting.
     • Users in your organization: Allow users within your organization to create and share docs during a meeting.
     • All Participants: Allow all participants to create and share docs during a meeting, including external users.
       Note: Anonymous users, participants who are not signed in to the Zoom account, will not be allowed to create and share documents.