Configuring Automatic Badge Printing

With the Badge Printing feature, visitors can have their badges automatically printed when they check in at the kiosk. Account owners and admins can see and manage badge printers within Zoom Device Management and attach them to their Kiosks/Zoom Rooms. They can also initiate remote badge print jobs. Notifications are sent to admins if the printer is offline or online.

Printers are managed by the Zoom Printer Agent, which must be installed on a Windows or macOS-based Zoom Room device. Once deployed, all networked or Bluetooth Badge printers available to the device can be connected to any Zoom Room Kiosk device. 

Note: Badge information is based on required information for visitors designated by administrators.

Requirements for using auto badge printing

Table of Contents

How to set up the printer agent

  1. Install the printer driver software on the designated Windows or macOS based Kiosk (or Zoom Room).
    Note: When installing the driver software, the drivers must be configured for a network or Bluetooth connection. In addition, the paper type should be set within the Zoom Room OS’s printer management tool, and the quality set to Give priority to print quality.
  2. (Optional) If using a Windows-based Zoom Room:
    1. In the Windows System settings add the printer.
    2. Under Printer preferences, change from inches to MM.
    3. Select the Basic tab.
    4. For paper size, select the correct drop-down (Typically 62 mm):
      • If the printer paper roll has 251 printed on the back of it, for Paper Type select Black/Red.
      • If the printer paper roll has 205 printed on the back of it, for Paper Type select Monochrome.
    5. Apply and click OK.
  3. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  4. In the navigation menu, click Room Management, then Zoom Rooms.
  5. Navigate to the Zoom Room where the agent has been installed.
  6. Click Room Settings.
  7. On the Rooms Profile tab, under Device Management, enable Turn on printer agent. 

Verifying printers available for use with the printer agents

  1. In the navigation menu, click Device Management, then Device List.
  2. In the Zoom Device Type filter, select Zoom Printer Agent.
  3. Click the Device Name of the device.
  4. Click the Printers tab to view the list of printers.

How to configure Badge Printer Management for a kiosk

To configure a badge printer for a kiosk:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Room Management, then Zoom Rooms.
  3. Under the Rooms tab, click the Room Name of the Kiosk, then click Room Settings.
  4. On the Room Profile tab, under Device Management, locate Badge Printer Management.
  5. Click Add Printer.
  6. Select the printer you would like to assign to the kiosk.
  7. Click Add.

How to enable automatic Badge Printing for visitors

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Workspaces Management, then Visitor Management.
  3. Click Account Settings.
  4. Under Badge, enable Badge Printing.
    Once enabled, badges will automatically be printed for visitors when they check in at a kiosk.

How to manage badge printers

Viewing the status of a printer

To view the status of a printer:

  1. In the navigation menu, click Device Management, then Device List.
  2. In the Zoom Device Type filter, select Zoom Printer Agent.
  3. Click the Device Name of the device.
  4. Click the Printers tab to view the list of printers.

For each printer, the printer’s device name, model, firmware version, current selected paper size, and color settings will be displayed.In addition, if there are any issues with the printer, administrators can hover over the status symbol to view the current issue with the printer (no connection, out of paper, paper jam, out of ink, etc.).

Removing a printer from an assigned kiosk

To remove a badge printer from a kiosk:

  1. In the navigation menu, click Room Management, then Zoom Rooms.
  2. Under the Rooms tab, click the Room Name of the Kiosk, then click Room Settings.
  3. On the Room Profile tab, under Device Management, locate Badge Printer Management.
  4. Next to the printer, click Remove.
  5. When prompted for confirmation, click Remove.