Using the Google Drive app

The Google Drive app for Zoom is designed to streamline document collaboration during your meetings. By connecting your Google Drive account, you can access your files, create new Google Docs, Sheets, or Slides, and share them with meeting participants—all from within Zoom. Once a file is shared, you can easily grant access to everyone in the meeting, allowing real-time collaboration directly in their system browsers.

Additionally, any Google Drive files shared in the Zoom chat will automatically display a rich file preview, making it easy for participants to quickly access and start working on the document. Whether you're working on a team project, brainstorming ideas, or presenting updates, the Google Drive app helps ensure that your file sharing and collaboration needs are met seamlessly within the context of your Zoom meetings.

How to install from the Zoom App Marketplace

Note: As this app is developed by Zoom, it may not require admin pre-approval, depending on Marketplace admin settings.

1. Sign in to the Zoom App Marketplace.
2. Search for Google Drive.
3. Click Add.
4. Review the requested permissions and click Authorize. Once installed, the app is displayed under the Apps section of the Zoom desktop app.

How to connect the Google Drive app to your Google account

1. Sign in to the Zoom desktop app.
2. Click Apps in a meeting or in the main desktop client.
3. Open the Google Drive app.
4. You will be redirected to your system browser and prompted to sign in to the Zoom App Marketplace. Make sure you sign in using the same account you used to sign in to the Zoom desktop app.
5. You will be prompted to sign in to your Google account.
6. Review the requested permissions and click Authorize. Once connected you will be automatically redirected back to the Zoom desktop app.
7. If you are not automatically redirected to the Zoom desktop app, you can manually return to the Google Drive app and click Refresh.
8. Your Google account should now be connected and you should be able to access your Google Drive files.

How to use the Google Drive app

1. Sign in to the Zoom desktop app.
2. Click Apps in a meeting.
3. Open the Google Drive app.
4. Select an existing file that you want to collaborate on. Alternatively, you can select New to create a new Google Docs, Sheets, or Slides file.
5. You will be prompted to grant access to meeting invitees. Use the dropdown menu to grant editor, commentor, or viewer access. Click Grant access. 
6. The file will open in a new system browser window and Zoom will automatically start screen sharing this new window. Meeting participants will be sent invitations to join the collaboration.
7. After clicking Join, participants will be prompted to connect their Google account to the Google Drive app if they haven't done so in the past. 
8. Once connected, participants will automatically be granted access to the document and the file will open in their system browser for real-time collaboration.

How to remove the Google Drive app

1. Sign in to the Zoom App Marketplace.
2. In the top right of the page, click Manage.
3. In the left navigation menu, click Added Apps.
4. Next to the Google Drive app, click Remove.

Data Security

• This app has access to the following permissions on Google Drive.
  • See, edit, create, and delete all of your Google Drive files.
  • See your primary Google Account email address.
  • See and download contact info automatically saved in your "Other contacts".
• This app uses the following Zoom scopes:
  • Enable Zoom app within Zoom Meeting client (zoomapp:inmeeting).
  • Enable Zoom app within Zoom Webinar (Zoomapp:inwebinar).
  • Enable user managed app within Zoom Team Chat client (imchat:userapp).
• This app uses the following Zoom Apps SDK methods:
  • sendAppToBackground  - This will send the app to the background and not keep it in the view for the user.
  • onRunningContextChange - Triggers when there is a change in running context.
  • openUrl - Opens a URL in the system browser of a user's device.
  • getAppContext - This API returns app context token that contains signed app context data for secure backend validation.
  • getUserContext - It returns basic information about the meeting participant while in a meeting.
  • onCollaborateChange - The event is triggered when changes such as start, end, leave, join happen in Collaborate mode or end sidecar collaboration.
  • endCollaborate - Ends Collaborate mode in a meeting.
  • leaveCollaborate - Leave Collaborate mode.
  • startCollaborate - Starts Collaborate mode in a meeting.
  • expandApp - Tells the client to expand to the larger size or collapse it back to the default app UI size.
  • The app uses several unpublished APIs to the support collaboration in the system browser (as opposed to native collaboration).
• Communications between this app and Zoom/Google Drive are encrypted:
  • Protocol: TLS 1.2
  • Cipher suite: ECDHE-ECDSA-AES128-GCM-SHA256
  • Key length: 128 bits
  • Perfect Forward secrecy: YES
• This chat app stores access credentials in the local data store:
  • Google Drive API tokens and Zoom OAuth credentials (both user-level only) are stored in an encrypted database.