Managing Zoom Tasks

The Zoom Tasks feature enables users to create, track, and manage action items seamlessly within the Zoom platforms. Tasks can be managed from within the Zoom Workplace app or Zoom web portal.

Requirements for managing Zoom Tasks

Table of Contents

How to edit a task

To edit a task:

Windows | macOS | Linux
  1. Sign in to the Zoom Workplace desktop app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Click on the desired task.
  5. Update the desired fields.
    Note: If updating the Description field, you must click the Save button  to apply the changes to the description.
Android | iOS
  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. 
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. Tap the desired section you want to edit.
  5. Update the field.

Web
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Click on the desired task.
  5. Update the desired fields.
    Note: If updating the Description field, you must click the Save icon  to apply the changes to the description.

How to update the status of a task

To update the status for a single or multiple tasks:

Windows | macOS | Linux

While a task's status can be updated when editing a task, the task status can also be updated from within the task list. To update the status on the task list:

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Click on the desired task.
  5. Under Status, click the current status of the task and select the new Status.
    Note: If you do not see the Status column, it will need to be added to the task list view.
Android | iOS

While a task's status can be updated when editing a task, the task status can also be updated from within the task list. To update the status on the task list:

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. 
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. Tap the desired task you want to update the status for. 
  5. Tap the desired section you want to update.
  6. Under Status, tap the current status of the task and select the new Status.
Web

While a task's status can be updated when editing a task, the task status can also be updated from within the task list. To update the status on the task list:

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Click on the desired task.
  5. Under Status, click the current status of the task and select the new Status.
    Note: If you do not see the Status column, it will need to be added to the task list view.

How to complete a task

While a task can be completed by updating the Status to Done, the task can also be marked as complete from the task list. To complete a task from the task list:

Windows | macOS | Linux

Completing a single task

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. To the left of the desired task, click the Done button .

Alternatively:

  1. Click on the desired task.
  2. Under Status, click the dropdown and select Done.

Completing multiple tasks

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Select the desired tasks.
  5. Click the Mark as Complete button .
Android | iOS

Completing a single task

While a task can be completed by updating the Status to Done, the task can also be marked as complete from the task list. To complete a task from the task list:

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. 
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. To the left of the desired task, click the Done button .

Alternatively:

  1. Tap on the desired task.
  2. Under Status, tap the current status of the task and select Done.

Completing multiple tasks

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. 
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. In the top right corner, tap Select.
  5. Tap the tasks you want to complete.
  6. At the bottom of the screen, tap the Done button .
Web

Completing a single task

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. To the left of the desired task, click the Done button.

Alternatively:

  1. Click on the desired task.
  2. Under Status, click the dropdown and select Done.

Completing multiple tasks

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Click My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Select the desired tasks.
  5. Click the Mark as Complete button .

How to delete a task

To delete a single or multiple tasks:

Windows | macOS | Linux

Deleting a single task

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Select My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Move your cursor over the task and click the View details button.
  5. Click the More button , then click Delete .

Deleting multiple tasks

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Select My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Select the desired tasks.
  5. Click the Delete button .
  6. When prompted for confirmation, click Delete.
Android | iOS

Deleting a single task

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. 
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. Tap the desired task you want to delete. 
  5. In the top right corner, tap the More button , then tap the Delete button .

Deleting multiple tasks

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. .
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. In the top right corner, tap Select.
  5. Tap the tasks you want to delete.
  6. At the bottom of the screen, tap the Delete button  .
Web

Deleting a single task

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Select My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Move your cursor over the task and click the View details button.
  5. Click the More button , then click Delete .

Deleting multiple tasks

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Select My Tasks, All Tasks, Starred Tasks, or a Personal List.
  4. Select the desired tasks.
  5. Click the Delete button .
  6. When prompted for confirmation, click Delete.

How to star a task

To star a single or multiple tasks:

Windows | macOS | Linux

Starring a single task

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Select My Tasks, All Tasks, or a Personal List.
  4. Move your cursor over the task and click the Star button .
    The task will be added to the Starred list.
    Note: For a task that has already been starred, clicking the Star button will unstar the task. 

Starring multiple tasks

  1. Sign in to the Zoom Workplace app.
  2. Click the Tasks tab .
    Note: If you do not see the Tasks tab, click the More tab, then click Tasks. 
  3. Select My Tasks, All Tasks, or a Personal List.
  4. Select the desired tasks.
  5. Click the Star button .
Android | iOS

Starring a single task

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. 
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. Tap the desired task you want to star. 
  5. In the top right corner, tap the Star button  .
    Note: For a task that has already been starred, taping the Star button will unstar the task. 

Starring multiple tasks

  1. Sign in to the Zoom Workplace mobile app.
  2. Tap the Tasks tab .
    Note: If you do not see the Tasks tab, tap the More tab, then tap Tasks. .
  3. (Optional) Tap the desired task list: My Tasks, All Tasks, or Starred Tasks.
  4. In the top right corner, tap Select.
  5. Tap the tasks you want to star.
  6. At the bottom of the screen, tap the Star button .
Web

Starring a single task

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Select My Tasks, All Tasks, or a Personal List.
  4. Move your cursor over the task and click the Star button .
    The task will be added to the Starred list.
    Note: For a task that has already been starred, clicking the Star button will unstar the task. 

Starring multiple tasks

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Tasks.
  3. Select My Tasks, All Tasks, or a Personal List.
  4. Select the desired tasks.
  5. Click the Star button .