Using the Google Connector
Account owners and admins can effortlessly integrate Google services, such as Google Outlook Calendar and Google Mail, with the Zoom platform using the Google Connector. With a straightforward setup, this integration enables teams to create, manage, and share files, send emails, and more, directly from within Zoom Workflow Automation. By connecting Zoom with Google tools, teams can streamline collaboration, enhance productivity, and ensure a seamless experience across platforms, ultimately improving workflow efficiency and communication within your organization.
Requirements for using the Google Connector
- A Zoom account owner or Zoom admin
- A Google account
How to install from the Zoom App Marketplace
- Sign in to the Zoom App Marketplace.
- In the top right of your screen, search for Google Connector by Zoom
- Click Create Connector. You will redirect to success page.
- Click Manage Connectors, you will find that Google Connector is already installed
How to use the Google Connector with Workflow Automation
Using the Google Connector (Google Mail) with Zoom Workflow Automation
- As an admin, go to Zoom Account Management and enable Workflow Automation if you haven’t already.
- Open the Workflow tab in the Zoom desktop app.
- Click Create Workflow to start building your workflow.
- Select how you want to trigger the workflow.
- In the Workflow action panel, click on Google Mail.
- Drag and drop the Send an Email action from Google Mail onto the Workflow builder canvas.
- Click on Send an Email to configure the action.
- Connect to your Google account when prompted.
- Complete the action by providing details such as subject, email body, and recipients, then click Save.
- Once you’ve finished configuring the workflow, click Save Draft and provide a name for the Google Mail action.
- Click Publish to activate the workflow.
- Finally, trigger the workflow, and a new email will be created and sent via Google Mail.
Using the Google Connector (Google Outlook Calendar) with Zoom Workflow Automation
- As an admin, go to Zoom Account Management and enable Workflow Automation if you haven't already.
- Open the Workflow tab in the Zoom desktop app.
- Click Create Workflow to begin.
- Select how you want to trigger the workflow.
- In the Workflow action panel, click on Google Outlook Calendar.
- Drag and drop Create a Calendar Event from Google Outlook Calendar onto the Workflow builder canvas.
- Click on Create a Calendar Event to configure the action.
- Connect to your Google account when prompted.
- Complete the action by providing details such as Title, Timezone, Start Time, End Time, and Attendees, then click Save.
- Once you've finished configuring the workflow, click Save Draft and provide a name for the Outlook Calendar event.
- Click Publish to make the workflow live.
- Finally, trigger the workflow, and a new calendar event will be created in your Google Outlook Calendar.
How to remove the Google Connector
- Sign in to the Zoom App Marketplace with your Zoom account.
- In the top right corner of the page, click Manage.
- In the navigation menu, select Manage Connectors.
- Next to the Google Connector, click the overflow menu … and select Delete.
- Confirm the dialogue and click Delete.
Data Security
- This Connector has access to the following information on Google:
https://www.googleapis.com/auth/drive
- See, edit, create, and delete all of your Google Drive fileshttps://www.googleapis.com/auth/userinfo.email
- See your primary Google Account email addresshttps://www.googleapis.com/auth/calendar.readonly
- See and download any calendar you can access using your Google Calendarhttps://www.googleapis.com/auth/calendar.events.readonly
- View events on all your calendarshttps://www.googleapis.com/auth/gmail.modify
- Read, compose, and send emails from your Gmail accounthttps://www.googleapis.com/auth/gmail.readonly
- View your email messages and settingshttps://www.googleapis.com/auth/gmail.addons.current.action.compose
- Manage drafts and send emails when you interact with the add-onhttps://www.googleapis.com/auth/gmail.compose
- Manage drafts and send emailshttps://www.googleapis.com/auth/gmail.send
- Send email on your behalfhttps://www.googleapis.com/auth/userinfo.profile
- See your personal info, including any personal info you've made publicly available
- This Connector has the following permissions on Zoom:
- View your user information
- Communications between this Connector and Zoom/Google are encrypted:
- Protocol: TLS 1.2
- Cipher suite: ECDHE-ECDSA-AES128-GCM-SHA256
- Key length: 128 bits
- Perfect Forward secrecy: YES
- This Google Connector stores access credentials in the local data store:
- Google API tokens and Zoom OAuth credentials (both user-level only) are stored in an encrypted database