Enabling or disabling AI Companion settings for specific rooms or locations

Account owners and admins can configure AI Companion settings specifically for Zoom Rooms using the location hierarchy in the admin portal. Admins can enable or disable AI features like meeting summaries, smart recording, and question-asking capabilities at the account, location, or individual room level. Users must claim ownership of ad-hoc meetings through QR code scanning or email verification before accessing AI Companion features. Once claimed, the meeting automatically inherits the user's personal AI Companion settings.

Requirements for enabling or disabling AI Companion settings for specific rooms or locations

Table of Contents

How to configure AI Companion settings for specific rooms or locations

  1. Sign in to the Zoom web portal.
  2. Click Room Management, then Zoom Rooms. 
  3. You can use location hierarchy to configure this setting for a specific room or location. Click Account Settings to configure it for the entire account. 
  4. Click the AI Companion tab and configure the desired settings using toggles , checkboxes and drop down menus. 
  5. (Optional) If you want to make a setting mandatory for all users in your account, click the lock   icon and then click Lock to confirm the setting.

How to configure the custom AI companion notice and express acknowledgement

  1. Sign in to the Zoom web portal.
  2. Click Room Management, then Zoom Rooms. 
  3. You can use location hierarchy to configure this setting for a specific room or location. Click Account Settings to configure it for the entire account. 
  4. Click Go to Account Settings.
  5. Under the Meeting heading, click the toggle next to Show a custom disclaimer when turning on AI companion in a meeting.
  6. Click Manage Disclaimer, make the desired selections, then click Next.
  7. When you are finished creating the disclaimer, click Save. 

How to configure the reminder for the host to enable AI Companion

  1. Sign in to the Zoom web portal.
  2. Click Room Management, then Zoom Rooms. 
  3. You can use location hierarchy to configure this setting for a specific room or location. Click Account Settings to configure it for the entire account. 
  4. Click Go to Account Settings.
  5. Under the Meeting heading, click the toggle next to Remind me to turn on AI Companion when I'm hosting a meeting.