Reserving multiple workspaces across locations

Event coordinators and meeting organizers can reserve multiple workspaces across different locations for large events such as town halls using the Timeline view in Zoom Workspace Reservation. This feature eliminates the need to create separate reservations for each location and centralizes event information management.

Requirements for multi-workspace reservations

Table of Contents

How to make a multi-workspace reservation

Multi-workspace reservations can be made through the web portal or desktop app.

Reserve multiple workspaces using Timeline view

    

Desktop app
  1. Sign in to the Zoom desktop app.
  2. Click the Workspaces tab.
  3. Click the Map view option and select Timeline view.
  4. Select the date for your reservation at the top of the workspace display.
  5. To view workspaces across different locations:
    • Use the building selector to switch between different buildings
    • Use the floor selector to view different floors within a building
  6. Select the first workspace you want to reserve by clicking on an available space.
    • Enter the Event name
    • Enter the Attendees name or email address
    • Select the Even type: Zoom meeting or Offline
  7. (Optional) Click the Existing meeting tab if you want to add your existing Zoom meeting to the workspace.
  8. Click Reserve.
  9. Continue selecting additional workspaces by clicking on other available spaces across different floors or buildings.
    Note: You can select multiple Zoom Rooms, reservation-only rooms, and custom space types for the same reservation.
    
         Web portal         
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspaces, then Workspace Reservation.
  3. Select the date for your reservation at the top of the workspace display.
  4. To view workspaces across different locations:
    • Use the building selector to switch between different buildings
    • Use the floor selector to view different floors within a building
  5. Select the first workspace you want to reserve by clicking on an available space.
    • Enter the Event name
    • Enter the Attendees name or email address
    • Select the Even type: Zoom meeting or Offline
  6. (Optional) Click the Existing meeting tab if you want to add your existing Zoom meeting to the workspace.
  7. Click Reserve.
  8. Continue selecting additional workspaces by clicking on other available spaces across different floors or buildings.
    Note: You can select multiple Zoom Rooms, reservation-only rooms, and custom space types for the same reservation.

Switch between building views

  1. While in the Timeline view, locate the building/location selector at the top of the workspace display.
  2. Click on the dropdown menu to see all available buildings or locations.
  3. Select a different building to view its available workspaces.
  4. After selecting spaces in one building, you can switch to another building and select additional spaces for the same reservation.

How to manage multi-workspace reservations

View your multi-workspace reservations

    
         Desktop app         
  1. Sign in to the Zoom desktop app.
  2. Click the Workspaces tab.
  3. Click My reservations in the upper right corner.
  4. Locate your multi-workspace reservation in the list.
  5. Click on the reservation to view all workspaces included in the booking.
    
    
         Web portal         
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspaces, then Workspace Reservation.
  3. Click My reservations in the upper right corner.
  4. Locate your multi-workspace reservation in the list.
  5. Click on the reservation to view all workspaces included in the booking.

Edit a multi-workspace reservation

    
Desktop app         
  1. Sign in to the Zoom desktop app.
  2. Click the Workspaces tab.
  3. Click My reservations in the upper right corner.
  4. Find the multi-workspace reservation you want to edit.
  5. Click the More button and click Edit this reservation.  
    
         Web portal         
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspaces, then Workspace Reservation.
  3. Click My reservations in the upper right corner.
  4. Find the multi-workspace reservation you want to edit.
  5. Click the More button and click Edit this reservation.    

Cancel a multi-workspace reservation

    
         Desktop app         
  1. Sign in to the Zoom desktop app.
  2. Click the Workspaces tab.
  3. Click My reservations in the upper right corner.
  4. Find the multi-workspace reservation you want to cancel.
  5. Click the More button and click Delete reservation .  
    
    
         Web portal         
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspaces, then Workspace Reservation.
  3. Click My reservations in the upper right corner.
  4. Find the multi-workspace reservation you want to cancel.
  5. Click the More button and click Delete reservation .