Using Zoom Slides

Zoom Slides enables efficient creation of professional presentations, including pitch decks, project updates, and training materials. Users can apply formatting, integrate images and charts, and collaborate through sharing functionality.

Requirements for using Zoom Slides

• Use of metered AI features requires either a Zoom AI Productivity Suite or ZoomMate license and available AI Credits
  Zoom Workplace desktop app for Windows, macOS, or Linux: 7.0.0 or higher
• Zoom Slides enabled

How to create a presentation

Follow the steps below to create a presentation using the web portal or desktop app. You can also use AI to create presentations.

How to edit a slide in Zoom Slides

Add a text box

You can add and customize text boxes within your presentation slides to enhance content organization and visual appeal. Learn more about using text boxes within your slides.

Add an image

You can add and customize images within your presentation slides to enhance visual appeal and support your content. Learn more about using images within your slides.

Add a chart

You can add and customize charts within your presentation slides to visualize data and enhance understanding. Learn more about using charts within your slides.

Add a table

You can add and customize tables within your presentation slides to organize data and present information in a structured format. Learn more about using tables within your slides.

Manage elements within a slide

When multiple elements overlap on a slide, you can adjust their stacking order to control which elements appear in front of or behind others. To adjust the order of elements on a slide:

1. Open a presentation.
2. Right-click on the desired element.
3. Click Order and then select the desired action:
   • Bring to front: Moves text box, image, shape, chart, or table to the front of the slide.
   • Bring forward: Moves the text box, image, shape, chart, or table one layer forward in the stacking order.
   • Send backward: Moves the text box, image, shape, chart, or table one layer backward in the stacking order.
   • Send to back: Moves the text box, image, shape, chart, or table to the back of the slide.

How to manage slides in Zoom Slides

Add a slide

1. Create or open a presentation.
2. In the navigator, click the New slide button [+].
3. Click the desired slide type from either the Templates tab or the Layouts tab.
4. A new slide will be added to the presentation.

Alternatively, you can right-click on a slide and click + New Slide or use the hot keys (Ctrl+M or ^M) to create a new slide.

Duplicate a slide

1. Open a presentation.
2. In the navigator, right-click on the desired slide and click Duplicate .
3. A copy of the slide will be created.

Alternatively, you can use hot keys (Ctrl + D or ⌘ D) to duplicate the slide.

Delete a slide

1. Open a presentation.
2. In the navigator, right-click on the desired slide and click the Delete .
3. The slide will be deleted.

Alternatively, you can use hot keys (Delete / Backspace) to delete a slide.

Hide a slide

1. Open a presentation.
2. In the navigator, right-click on the desired slide and click the Skip .
3. The slide will be hidden in the slide navigator and will not be displayed during a presentation.

Rearrange slides

1. Open a presentation.
2. In the navigator, click and hold the desired slide, then drag the slide to the desired position.

In addition to dragging slides, you can Cut/Copy, and Paste slides in your desired order.

Add a transition to a slide

1. Open a presentation.
2. In the left navigation, select the desired slide.
3. In the right toolbar, click the Transition icon.
4. Select the desired transition:
   • Fade: Smoothly transitions between slides by gradually fading out the current slide while fading in the next one.
   • Push: Slides the current slide off the screen while pushing the next slide into view from the side.
   • Split: Divides the current slide and reveals the next slide by splitting from the center outward or edges inward.
   • Random bar: Transitions between slides using randomly appearing vertical or horizontal bars that reveal the next slide.
   • None: Instantly switches to the next slide without any transition effect.
5. (Optional) Click Apply to all slides to apply the transition to all slides within a presentation.

How to add speaker notes

To add speaker notes to a presentation:

1. Open a presentation.
2. At the bottom of the slide window, in the Speaker notes text box, enter desired text.
3. (Optional) Click Generate to have AI Companion generate speaker notes based on the slide(s).

How to present slides in Zoom Slides

Zoom Slides offers presentation modes to suit your needs, with multiple different presentation modes, including AI-based voice-over presentations. Learn more about presenting slides with Zoom Slides.

How to share a presentation in Zoom Slides

Once you create your presentation, you can easily share it with others, enabling collaboration. Sharing the presentation allows collaborators to edit and comment on slides within the presentation. Learn more about Zoom Slides user permission types.

To share a presentation:

1. Open your presentation.
2. On the top right of your presentation, click Share.
3. In the Share window, the following options will be available:
   • In the search box, enter the contact(s), channel(s), or email address(es) you desire to share the presentation with, then select one of the following permission levels:
   • Note: When using this method to share a presentation, by default, your contact will be notified via email and will be granted the Commenter permission level.
     • Co-owner: Allow your contact to have the same permissions as the original owner, including sharing, editing, commenting, and deleting.
     • Editor: Allow your contact to make changes to the presentation and comment as necessary.
     • Commenter: Allow your contact to comment only on your presentation.
     • Viewer: Allow your contact to view only your presentation.
     • (Optional) Select Notify in chat if you have this feature and would like to notify your contact via chat. Enter a message, then click Send.
     • Your user(s) will receive a notification in Team Chat.
   • Under General Access, select one of the following:
     • Only you can access: This is selected by default, giving you only the ability to work on the presentation.
     • Collaborators only:Add collaborators, and the default link access will be updated to allow collaborators access to the presentation.
     • Anyone in [Name of your organization]: Allow anyone in your organization’s Zoom account to search for the presentation and access it by link.
     • Anyone with link: Allow anyone with the link to view the content. However, to comment or edit, users need to be signed in to their Zoom account or app.
     • Note: This feature can only be enabled by your account admin. Contact your admin if this option is greyed out and you cannot select it.
   • Click one of the social media buttons to share the presentation to that social media platform.
   • Note: When using the social media buttons, the presentation's access level will be set to Anyone with a link, and the platform will be redirected with a reference to the presentation link.
   • Click Copy Link to manually share the link of the presentation with others.

You can also share a presentation directly from Zoom Hub. Learn more about how to manage assets in Hub.

How to comment in Zoom Slides

1. Open a presentation.
2. Click on an element in your slide, then click the Comment icon .
3. Alternatively, right-click on the slide and click Comment or use the hot keys (Ctrl+Shift+M or ⌘+Shift+M).
4. In the Comment box, enter a comment, then click the Send icon .
5. (Optional) At the bottom left of the comment box, click one of the following icons:
   • Tag icon : Tag a specific user(s) to your comment.
   • Note: You can tag a user that you didn’t share the presentation with, and the presentation will automatically be shared with them.
   • Emoji icon : Add an emoji to your comment.
   • Attach icon : Attach a file from your computer to your comment.

View and reply to comments in Zoom Slides

1. Open your presentation.
2. On the top right of the presentation, click the Comment icon .
3. or Unread to show new comments on your presentation.
4. Click on your comment.
5. In the Reply box, enter your reply.
6. Click the Send icon .
7. (Optional) Click the
8. More icon , then click Copy link, to manually send a link of your comment to others.

Resolve or delete comments in Zoom Slides

1. Open your presentation.
2. On the top right of the Zoom Slides, click the Comment icon   or on the right, click the comment with number icon.
3. Click on your comment, then on the right of the window, click one of the following:
   • Resolve icon : To resolve the comment(s).
   • More icon : Select Delete thread to delete the comment(s).