Managing Zoom Sheets default access permissions

Zoom Sheets sharing enables users to share their spreadsheets only with users within their organization or to include users from outside their organization. Account owners and administrators can enable or disable this option for a user or user groups, or for the entire account. In this article, you will learn how to set the default link access for newly created spreadsheets in your account, allowing users both inside and outside your organization to access them based on this default configuration. The default behavior can be applied at the account, group, and user level.

Requirements for enabling or disabling Zoom Sheets access permissions

• Account owner or admin privileges
• Zoom Sheets enabled

How to enable or disable spreadsheet access

Enable or disable spreadsheet access at the account level

1. Sign in to the Zoom web portal.
2. Click Account Management, then Account Settings.
3. Click the Zoom Sheets tab.
4. Click Zoom Sheets Access to navigate to the section.
5. Under Who can access your account's spreadsheets, click one of the following:
   • Only users in your organization: Allow only users within your account to access newly created spreadsheets.
   • Users in your account and outside your organization: Allow users within and outside your account to access newly created spreadsheets.
     Note: Depending on the default spreadsheets link access configuration, defined in step 7 below, users may be able to view spreadsheets without signing in to their Zoom account.
6. Click the Allow users to collaborate on other organizations’ spreadsheets toggle to enable or disable the option.
   Note: If disabled, your account’s users will not be able to access spreadsheets owned by other organizations.
   • If a verification dialog appears, click Enable or Disable to verify the change.
   • (Optional) To prevent all users in your account from changing these settings, click the lock icon, and then click Lock to confirm the setting.
7. Under Default Access Level, click one of the following:
   • Collaborators only: Allow only spreadsheet’ collaborators to access newly created spreadsheet links.
   • Anyone in account [account name]: Allow all users within your account to access newly created spreadsheet links.
   • Anyone with link: Allow anyone to access newly created spreadsheet links and view the content.
     Note: Users can view the content of the spreadsheet, but need to sign in to their Zoom account or app to comment or edit it.
8. Click Save.

Enable or disable spreadsheet access at the group level

1. Sign in to the Zoom web portal.
2. In the navigation menu, click User Management then Groups.
3. Click the applicable group name from the list.
4. Click the Zoom Sheets tab.
5. Click Zoom Sheets Access to navigate to the section.
6. Click the Allow users to collaborate on other organizations’ spreadsheets toggle to enable or disable the option.
   Note: If disabled, users will not be able to access spreadsheets owned by other organizations.
7. If a verification dialog appears, click Enable or Disable to verify the change.
8. Under Default Access Level, click one of the following:
   • Collaborators only: Allow only spreadsheet’ collaborators to access newly created spreadsheet links.
   • Anyone in account [account name]: Allow all users within your account to access newly created spreadsheet links.
   • Anyone with link: Allow anyone to access newly created spreadsheet links and view the content.
     Note: Users can view the content of spreadsheets but need to sign in to their Zoom account or app to comment or edit them.
9. Click Save.

Enable or disable spreadsheet access at the user level

1. Sign in to the Zoom web portal.
2. In the navigation menu, click User Management then Users.
3. Click the name of the user from the list.
4. Click the Settings tab, then select Zoom Sheets.
5. Click Zoom Sheets Access to navigate to the section.
6. Under Default Access Level, click one of the following:
   • Collaborators only: Allow only spreadsheet’ collaborators to access newly created spreadsheet links.
   • Anyone in account [account name]: Allow all users within your account to access newly created spreadsheet links.
   • Anyone with link: Allow anyone to access newly created spreadsheet links and view the content.
     Note: Users can view the content of spreadsheets but need to sign in to their Zoom account or app to comment or edit them.
7. Click Save.