Using Zoom Paper

Zoom Paper is a collaborative document creation and editing tool integrated within the Zoom Workplace ecosystem. It enables users to create, import, and share documents seamlessly across web and desktop platforms. With features like real-time collaboration, inline commenting, image insertion, and flexible sharing permissions, Zoom Paper streamlines document creation for teams.

Requirements for using Zoom Paper

• Zoom Workplace desktop app for Windows, macOS, or Linux: 7.0.0 or higher
• Zoom Paper enabled

How to create a new document

Follow the steps below to create a document using the web portal or desktop app.

How to import a document

Zoom Paper allows you to import existing document files directly into Zoom Paper, making it easy to work with data from other sources. Follow the steps below to import files with Zoom Paper.

How to use the Slash menu

While editing your Zoom Paper, you can type slash / to insert the following types of items:

• Format: Text, headers, bulleted lists, etc.
• Insert: Insert tables, images, attachments, links, etc.

How to add an image to a document

Zoom Paper allows you to enhance your documents by adding images. Follow the steps below to insert images in a document within Zoom Paper.

1. Create or open a document.
2. In the toolbar, click the Insert image icon [square icon].
   Note: If you do not see the Insert image option, click the more icon [three dots], then click the Insert image icon [square icon].
3. Browse and select the desired image file.
   The image will be inserted into the document.

How to share a document in Zoom Paper

Once you create your document, you can easily share it with others, enabling collaboration. Sharing the document allows collaborators to edit and comment in the document. Learn more about Zoom Paper user permission types.

To share a document:

1. Open your document.
2. On the top right of your document, click Share.
3. In the Share window, the following options will be available:
   • In the search box, enter the contact(s), channel(s), or email address(es) you desire to share the document with, then select one of the following permission levels:
     Note: When using this method to share a document, by default your contact will be notified via email and will be granted the Commenter permission level.
     • Co-owner: Allow your contact to have the same permissions as the original owner, including sharing, editing, commenting, and deleting.
     • Editor: Allow your contact to make changes to the document and comment as necessary.
     • Commenter: Allow your contact to comment only on your document.
     • Viewer: Allow your contact to view only your document.
     • (Optional) Select Notify in chat, if you have this feature and would like to notify your contact via chat. Enter a message, then click Send.
       Your user(s) will receive a notification in Team Chat.
   • Under General Access, select one of the following:
     • Only you can access: This is selected by default, giving you only the ability to work on the document.
     • Collaborators only: Add collaborators and the default link access will be updated to allow collaborators access to the document.
     • Anyone in [Name of your organization]: Allow anyone in your organization’s Zoom account to search for the document and access it by link.
     • Anyone with link: Allow anyone with the link to view the content, however, to comment or edit, users need to be signed in to their Zoom account or app.
       Note: This feature can only be enabled by your account admin. Contact your admin if this option is greyed out and you cannot select it.
   • Click Copy Link, to manually share the link of the document with others.

You can also share a document directly from Zoom Hub. Learn more about how to manage assets in Hub.

How to comment in Zoom Paper

Zoom Paper allows you to collaborate effectively by adding comments directly in your document. Comments enable you to provide feedback, ask questions, or leave notes for yourself and other collaborators. Follow the steps below to add and manage comments in a document within Zoom Paper.

Add a comment to a document

1. Open a document.
2. Select the text you want to comment on.
3. In the toolbar click the Add Comment icon .
   Alternatively, right-click click Add Comment or use the hot keys (Ctrl+Shift+M or ⌘+Shift+M).
4. In the Comment box, enter a comment, then click the Send icon .
5. (Optional) At the bottom left of the comment box, click one of the following icons:
   • Tag icon : Tag a specific user(s) to your comment.
     Note: You can tag a user that you didn’t share the document with and the document will automatically be shared with them.
   • Emoji icon : Add an emoji to your comment.
   • Attach icon : Attach a file from your computer to your comment.

View and reply to comments on your document

1. Open a document.
2. On the top right of the document, click the Comment icon  to show new comments on your document.
3. Click on the comment, then click on the Reply icon .
4. In the Reply box, enter your reply.
5. Click the Send icon .
6. (Optional) Click the More icon , then click Copy link, to manually send a link of your comment to others.

Resolve comments in your document

1. Open a document.
2. On the top right of the document, click the comment icon to show new comments on your document.
3. Click on the comment, then on the right of the window, click the Resolve icon .

Delete a comment in your document

1. Open a document.
2. On the top right of the document, click the Comment icon .
3. Click the More icon , then click Delete.