Managing Zoom Paper default access permissions

Zoom Paper sharing enables users to share their documents only with users within their organization or to include users from outside their organization. Account owners and administrators can enable or disable this option for a user or user groups, or for the entire account. In this article, you will learn how to set the default link access for newly created documents in your account, allowing users both inside and outside your organization to access them based on this default configuration. The default behavior can be applied at the account, group, and user levels.

Requirements for enabling or disabling for managing Zoom Paper default access permissions

• Account owner or admin privileges
• Zoom Paper enabled

How to manage Zoom Paper default access permissions

Managing Zoom Paper default access permissions for the entire account

This setting allows account owners or admins to manage Zoom Paper default access permissions for all users in the account.

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the top-right corner, click your profile picture or initials, then click Admin Center.
3. In the side menu, click Settings .
4. Click Paper.
5. Click Zoom Paper Access to navigate to the section.
6. Under Who can access your account's documents, click one of the following:
   • Only users in your organization: Allow only users within your account to access newly created documents.
   • Users in your account and outside your organization: Allow users within and outside your account to access newly created documents.
     Note: Depending on the default documents link access configuration, defined in step 7 below, users may be able to view documents without signing in to their Zoom account.
7. Click the Allow users to collaborate on other organizations’ documents toggle to enable or disable the option.
   Note: If disabled, your account’s users will not be able to access documents owned by other organizations.
   • If a verification dialog appears, click Enable or Disable to verify the change.
   • (Optional) To prevent all users in your account from changing these settings, click the lock icon, and then click Lock to confirm the setting.
8. Under Default Access Level, click one of the following:
   • Collaborators only: Allow only document’ collaborators to access newly created document links.
   • Anyone in account [account name]: Allow all users within your account to access newly created document links.
   • Anyone with link: Allow anyone to access newly created document links and view the content.
     Note: Users can view the content of document but need to sign in to their Zoom account or app to comment or edit them.
9. Click Save.

Managing Zoom Paper default access permissions for a group of users

This setting allows account owners or admins to manage Zoom Paper default access permissions for a group of users for a specific group of users. Changes apply only to users in the selected group.

1. Sign in to the Zoom web portal as an admin with the privilege to edit groups.
2. In the top-right corner, click your profile picture or initials, then click Admin Center.
3. In the side menu, click Users .
4. Click Groups.
5. Click the applicable group name from the list.
6. In the General configuration section, click Edit product settings.
7. Click the Paper tab.
8. Click Zoom Paper Access to navigate to the section.
9. Click the Allow users to collaborate on other organizations’ documents toggle to enable or disable the option.
   Note: If disabled, users will not be able to access documents owned by other organizations.
10. If a verification dialog appears, click Enable or Disable to verify the change.
11. Under Default Access Level, click one of the following:
    • Collaborators only: Allow only document’ collaborators to access newly created document links.
    • Anyone in account [account name]: Allow all users within your account to access newly created document links.
    • Anyone with link: Allow anyone to access newly created document links and view the content.
      Note: Users can view the content of documents but need to sign in to their Zoom account or app to comment or edit them.
12. Click Save.

Managing Zoom Paper default access permissions for your personal account

This setting allows individual users to manage Zoom Paper default access permissions for their personal account. You do not need admin permissions to change this setting.

1. Sign in to the Zoom web portal.
2. In the top-right corner, click your profile picture or initials, then click My account.
3. In the side menu, click Settings .
4. Click Paper.
5. Click Zoom Paper Access to navigate to the section.
6. Under Default Access Level, click one of the following:
   • Collaborators only: Allow only document’ collaborators to access newly created document links.
   • Anyone in account [account name]: Allow all users within your account to access newly created document links.
   • Anyone with link: Allow anyone to access newly created document links and view the content.
     Note: Users can view the content of documents but need to sign in to their Zoom account or app to comment or edit them.
7. Click Save.