Zoom Paper is a platform that helps you create, manage, and collaborate on rich text documents. The platform integrates seamlessly with Zoom's ecosystem, allowing you to transform meeting content into structured documents and leverage your Zoom Workplace resources for context-aware document creation.
Requirements for getting started Zoom Paper
Use of metered AI features requires either a Zoom AI Productivity Suite or ZoomMate license and available AI Credits
Zoom Workplace desktop app for Windows, macOS, or Linux: 7.0.0 or higher
Zoom Paper offers multiple methods for creating documents to suit different workflows and preferences. You can manually create a document or import existing files from other sources. Once a document has been created, you can add additional elements to enhance the document, including tables, shapes, and images.
Once you create your document, you can easily share it with others, enabling collaboration. Sharing the document allows collaborators to edit and add comments to a document. Learn more about sharing documents with Zoom Paper.
Zoom Paper shortcuts can help you save time and improve your productivity when creating documents. Knowing the most common shortcuts can make navigating Zoom Paper easier and help you stay focused on the content. Learn more about using keyboard and mouse shortcuts with Zoom Paper.
How to use AI Companion with Zoom Paper
Zoom Paper integrates with AI Companion to streamline document creation and editing workflows. You can generate entire documents from prompts, edit existing content with natural language instructions, create automatic summaries, and generate AI-powered images to enhance their documents. Learn more about using AI Companion with Zoom Paper.
How to navigate Zoom Paper
Zoom Paper features an intuitive interface and a comprehensive toolbar for efficient document management.
The main menu bar provides access to comprehensive document management and editing features. The File menu handles document operations, version control, and templates. The Edit menu covers basic editing, clipboard operations, and find/replace functionality. The Insert menu adds images, tables, links, bookmarks, and collaborative elements. The Format menu controls text styling, paragraph alignment, and table formatting. The Design menu adjusts theme fonts and page colors. The View menu manages display settings and document views. The AI menu allows access to AI Companion features.
Main toolbar
The following options are available in the main toolbar:
Note: If you do not see an option, click the More [More icon].
Undo: Reverse the most recent change made to the document.
Redo: Reapply a change that was previously undone.
Format painter: Copy formatting from one cell or range and apply it to another location.
Clear all formatting: Remove all formatting from selected cells while preserving the underlying data.
Zoom: Adjust the document view size to make content appear larger or smaller on screen.
Font Style: Apply predefined text formatting combinations such as headings, titles, or body text styles.
Font: Change the typeface style of selected text to different font families.
Font size: Adjust the size of selected text to make it larger or smaller.
Increase / Decrease font size: Quickly make text larger or smaller by one increment at a time.
Bold: Apply bold formatting to make selected text appear thicker and more prominent.
Italic: Apply italic formatting to slant selected text for emphasis or stylistic purposes.
Underline: Add a line beneath selected text to emphasize or highlight it.
Strikethrough: Draw a line through selected text to indicate deletion or completion.
Highlight color: Apply background color to selected text to emphasize or categorize content.
Superscript: Format text to appear smaller and raised above the baseline, commonly used for footnotes and exponents.
Subscript: Format text to appear smaller and lowered below the baseline, commonly used for chemical formulas.
Left align: Align text to the left margin, creating a straight left edge with a ragged right edge.
Center align: Position text in the center of the page or column, creating equal spacing on both sides.
Right align: Align text to the right margin, creating a straight right edge with a ragged left edge.
Justify: Align text to both left and right margins, creating straight edges on both sides by adjusting spacing.
Numbered list: Create an ordered list with sequential numbers for items that follow a specific sequence.
Bulleted list: Create an unordered list with bullet points for items without a specific sequence.
Decrease indent: Move selected text or paragraphs closer to the left margin by reducing indentation.
Increase indent: Move selected text or paragraphs further from the left margin by adding indentation.
Line spacing: Adjust the vertical space between lines of text to improve readability or fit more content.
Image: Insert image into the document, uploaded from your device.
Insert table: Add a structured grid of rows and columns to organize and display data in a tabular format.
Insert link: Create a hyperlink to external websites, documents, or other locations.
Find and replace: Search for specific text or values in the document and replace them with different content.
Add Comment: Add comments or notes to selected text for collaboration or documentation.
File menu
The following options are available in the File menu:
Download: Export and save the document to your local device in various formats.
Save version: Create a named snapshot of the current document state.
Version history: View and restore previous versions of the document.
Page info: View document statistics.
Page settings: Configure page layout options such as margins, orientation, and paper size.
Print: Configure print layout and options before printing the document.
Edit menu
The following options are available in the Edit menu:
Undo: Undo changes to the document.
Redo: Reapply changes that were previously undone in the document.
Cut: Remove selected content and store it in the clipboard for pasting elsewhere.
Copy: Duplicate selected content to the clipboard without removing it from its original location.
Paste: Insert content from the clipboard into the selected location in the document.
Select all:
Find and replace: Search for specific text or values in the document and replace them with different content.
Insert menu
The following options are available in the Insert menu:
Image: Insert an image into the document.
Attachment: Add files to the current document for reference or sharing.
Shape: Insert geometric shapes, arrows, or diagrams to illustrate concepts or enhance visual appeal.
Table: Add a structured grid of rows and columns to organize and display data in a tabular format.
Bookmark: Create a named reference point in the document for quick navigation or linking.
Link: Create a hyperlink to external websites, documents, or other locations within the document.
Breaks: Insert page breaks, section breaks, or column breaks to control document layout and flow.
Footnote: Add reference notes at the bottom of the page to provide additional information or citations.
Endnote: Add reference notes at the end of the document to provide additional information or citations.
Header: Insert content that appears at the top of every page, such as titles or page numbers.
Footer: Insert content that appears at the bottom of every page, such as page numbers or copyright information.
Page number: Add automatic page numbering to the document for easy reference and navigation.
Watermark: Add background text or images to pages for branding, confidentiality marks, or draft indicators.
Table of contents: Generate an automatic list of document sections and headings with page numbers for easy navigation.
Format menu
The following options are available in the Format menu:
Styles: Apply predefined formatting combinations to text, such as headings, titles, or body text styles.
Paragraph: Adjust paragraph formatting options including spacing, indentation, and alignment settings.
Alignment: Control the horizontal positioning of text within paragraphs (left, center, right, or justified).
Symbols and numbers: Insert special characters, mathematical symbols, or configure numbering formats for lists.
Table: Modify table properties including borders, cell spacing, alignment, and overall table layout.
Columns: Configure multi-column text layout to organize content in newspaper or magazine-style formats.
Design menu
The following options are available in the Design menu:
Theme font: Apply a consistent font scheme across the entire document to maintain visual coherence and professional appearance.
Page color: Change the background color of document pages to enhance readability or create visual distinction.
AI menu
The following options are available in the AI menu:
Write with AI: Edit and improve your document using AI Companion.
Create a summary: Have AI Companion analyze your document and generate a summary of the document.
Generate image: Generate an image using AI Companion.
Ask AI Companion: Open the AI Companion side panel.