Inviting others to join a meeting

Copy meeting invitation

Home tab

1. Sign in to the Zoom desktop app.
2. Schedule a meeting.
3. At the top of the app, click the Home tab .
   Meetings that you have scheduled or have been invited to will be listed in chronological order for today.
4. On the meeting card, click the ellipses icon on the lower right corner, then click Copy invitation.
5. The meeting invitation will be copied and you can paste that information into an email or anywhere else you would like to send it out.

Meetings or Calendar tab

1. Sign in to the Zoom desktop app.
2. At the top of the app, click the Meetings tab or Calendar tab .
   Note: If you have set up the calendar and contacts integration to connect your calendar, you will have the Calendar tab. If you haven’t connected your calendar, you will have the Meetings tab.
3. Click the Zoom meeting you want to invite others to.
   A pop-up window will appear, displaying the meeting details.
4. Click the ellipses icon from the top, then click Copy invitation.

Copy the Zoom link for the scheduled meeting

Home tab

To share your Zoom link for a future meeting:

1. Sign in to the Zoom desktop app.
2. Schedule a meeting.
3. At the top of the app, click the Home tab .
4. Click the meeting card.
   A pop-up window will appear, displaying the meeting details.
5. In the window, under Join Zoom Meeting, copy the Zoom link for the meeting.
   You can paste that link into an email or share that Zoom meeting link with others anywhere else.

Meetings or Calendar tab

To share your Zoom link for a future meeting:

1. Sign in to the Zoom desktop app.
2. At the top of the app, click the Meetings tab or Calendar tab .
   Note: If you have set up the calendar and contacts integration to connect your calendar, you will have the Calendar tab. If you haven’t connected your calendar, you will have the Meetings tab.
3. Click the Zoom meeting you want to invite others to.
   A pop-up window will appear, displaying the meeting details.
4. In the window, under Join Zoom Meeting, copy the Zoom link for the meeting.
   You can paste that link into an email or share that Zoom meeting link with others anywhere else.

Add meetings to your calendar

Home tab

1. Sign in to the Zoom desktop app.
2. Schedule a meeting.
3. At the top of the app, click the Home tab .
4. On the meeting that you want to manage, click the ellipsis , then click Edit.
   The Edit Meeting window will appear.
5. Under the Calendar section, choose the calendar you want to add.
6. Click Save.

Meetings or Calendar tab

1. Sign in to the Zoom desktop app.
2. Schedule a meeting.
3. At the top of the app, click the Meetings tab or Calendar tab .
   Note: If you have set up the calendar and contacts integration to connect your calendar, you will have the Calendar tab. If you haven’t connected your calendar, you will have the Meetings tab.
4. Double click the meeting that you want to manage.
   The Edit Meeting window will appear.
5. Under the Calendar section, choose the calendar you want to add.
6. Click Save.

1. Sign in to the Zoom mobile app.
2. On the Meetings tab, tap the name of the meeting that you want to invite others to.
3. At the bottom of the meeting details, tap Add attendees.
4. Choose from the following options:
   • Send message: Send a text message with the invitation link.
   • Send email: Your email service will be opened. Add recipients and send.
   • Copy to clipboard: Copy the invitation link so that you can paste it for others to join.

Copy meeting invitation

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Meetings.
3. Click the topic of the meeting.
4. At the bottom of the page, click Copy Invitation.
   A window will open with the meeting invitation text.
5. In the window, click Copy Meeting Invitation.
   You can copy the invitation and send it out through email or elsewhere.

Copy the Zoom link for the scheduled meeting

To share your Zoom link for a future meeting:

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Meetings.
3. Click the topic of the meeting.
4. To the right of Invite Link, manually copy the Zoom link for the meeting or click the Copy icon .
   You can paste that link into an email or share that Zoom meeting link with others anywhere else.

Add meetings to your calendar

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Meetings.
3. Click the topic of the meeting.
4. In the Add to section, select from the options for adding the meeting to your calendar:
   • If you click Google Calendar or Yahoo Calendar, it will create a calendar event automatically in the specific email service you choose.
   • If you click Outlook Calendar, this will generate an ICS file that you can import to your Outlook calendar.

1. Sign in to the Zoom desktop app.
2. Start or join a meeting.
3. In the meeting controls toolbar, click Participants .
4. At the bottom of the Participants panel, click Invite.
   A pop-up window will appear.
5. In the window, choose from the following invite options:
   • Contacts tab
   • Zoom Rooms tab
   • Common areas tab
   • Room system tab
   • Email tab
   • Call out or SMS tab
   • Zoom Phone tab
   • Copy invite link or Copy invitation

Contacts

1. Click the Contacts tab.
2. Select a contact's name from the list or search for a contact.
3. Click the individual you would like to invite.
   Note: You can select multiple contacts.
   After selecting contact(s), their name(s) will be highlighted in blue, and they will appear in the list at the top of the window.
4. In the lower-right corner, click Invite.
   Selected participants will be immediately invited to the current meeting, which will appear on their desktop or mobile screen.

Learn how to decline a meeting invite with a message.

Zoom Rooms

1. Click the Zoom Rooms tab.
2. Select the Zoom Room from the list or search for a specific Zoom Room.
3. Click the Zoom Room you would like to invite.
   Note: You can select multiple rooms.
   After selecting Zoom Room(s), their name(s) will be highlighted in blue, and they will appear in the list at the top of the window.
4. In the lower-right corner, click Invite.
   Selected Zoom Rooms will be immediately invited to the current meeting, which will appear on their screen and controller.

Common areas

1. Click the Common areas tab.
2. Select the common area phone from the list or search for a specific phone.
3. Click the phone you would like to invite. You can select multiple contacts.
   After selecting phones(s), their name(s) will be highlighted in blue and they will appear in the list at the top of the window.
4. In the lower-right corner, click Invite.
5. Selected desk phones will be immediately invited to the current meeting, which will appear on their phone as an incoming call.

Room system

Note: Inviting a room system requires the Cloud Room Connector add-on

1. Click the Room system tab.
   By default, the Dial In information for H.323/SIP room systems will be provided.
2. Switch to the Call Out option to enter a specific IP address or E.164 number.
3. Click Call to call out to the specified room system.

Email

1. Click the Email tab.
2. Select an email provider:
   
   • Default Email: Invite others by using your default email application for your computer.
   • Gmail or Yahoo Mail: Invite others by using the Gmail or Yahoo website. You will be prompted to sign in to your account.
     Your email service will be opened, either through your desktop mail application or through your default web browser.
3. Add recipients to the email and send it.

Notes:

• A new email will be composed automatically with the meeting information in the email body.
• These email options are affected by the Only show default email when sending email invites option on the Settings page. Enabling this setting will remove the Gmail and Yahoo options.

Call out or SMS

Call Out

1. Click the Call Out or SMS tab.
2. In the Invite via dropdown, select the Call option.
3. Enter the name of the invitee.
   This will be used as their display name in the meeting.
4. Enter their phone number.
5. Review and enable the following options:
   • Require greeting before being connected
   • Require pressing 1 before being connected
6. Click Call to have Zoom call the provided number.
   When the invitee answers the phone, they will be connected to the meeting as an audio-only participant.

SMS

1. Click the Call Out or SMS tab.
2. In the Invite via dropdown, select the SMS option.
3. Enter the name of the invitee.
   This will be used as their display name in the meeting.
4. Enter their phone number.
5. Click Send to have Zoom send the message.

Zoom Phone

1. Click the Zoom Phone tab.
2. Enter a number or name of a contact.
3. Click the call icon .
   When the invitee answers the phone, they will be connected to the meeting as an audio-only participant.

Copy Zoom invite link or invitation text

In the bottom-left corner of the window, click Copy invite link to get the Zoom link for the current meeting or Copy invitation if you want to send your instant meeting information elsewhere.

• Copy invite link: Copy the Zoom meeting join link to share with others. You can make the Zoom link for a meeting accessible to others by copying it.
• Copy invitation: Copy the full invitation text.
• Paste the URL or invitation using Ctrl + V on Windows, or Cmd + V on a Mac. You can also right-click and click Paste.
  This Zoom link for the meeting or invitation can be pasted in an email, other chat thread, or other messaging service.

1. Sign in to the Zoom mobile app.
2. Start or join a meeting.
3. In the meeting controls toolbar, tap Participants .
4. Tap the add participant icon .
5. Tap one of the following invite options:
   • Send email: Your email service will be opened. Add recipients and send.
   • Send message: Send a text message with the invitation link.
   • Invite contacts: Select from Zoom contacts, then tap Invite.
   • Invite Zoom Rooms: Select a Zoom Room, then tap Invite.
   • Invite common areas: Select common areas, then tap Invite.
   • Copy invite link: Copy the invitation link so that you can paste it for others to join.
   • Call out: Enter the invitee's name and phone number, then tap Call to call the provided number.
   • Invite by Zoom Phone: Enter the name or phone number of a Zoom contact, then tap the call icon .
   • Invite H.323/SIP room system: Select your room system type, enter the IP address or E.164 number, then tap Call.