Managing the Sessions tab for recurring sessions events


In the Sessions tab of the recurring sessions event setup, all created sessions are listed on the page and hosts can edit event-level content (i.e., name, description, etc.). Hosts can add a new occurrence and delete past occurrences. Hosts can also use a mix of live or simulive content in a recurring sessions webinar event.

Hosts can customize their sessions' appearance in the In-Session Branding tab. They can also manage and add information to the Polls/Quizzes, Interpreters, and Session Control tabs.

Note: When account owners and admins disable and lock web portal settings that affect core features in Zoom Events (i.e., polls, resources, etc.), those features will be greyed out and display the lock icon . The host can hover their mouse over the locked feature and view the message that they cannot use that feature because it has been disabled and locked by an admin.

Learn more about creating a recurring sessions event.

This article covers:

Prerequisites for managing the Sessions tab for recurring sessions events

How to access the Sessions tab for recurring sessions events

  1. Create a Zoom Sessions event or edit an upcoming event to access event setup.
  2. In the navigation menu, click Event Content then click Sessions.

How to edit an individual session

You can edit a specific section. Once you save, the changes you make to the specific session will be applied.

  1. Access the Sessions tab in the recurring sessions event creation flow.
  2. On the Sessions page, click a session that you want to edit.
  3. Complete information in the sessions' Basic Info, Polls/Quizzes, Interpreter, and In-session Branding tabs.

Basic Info tab

Session Info

  1. Under the Basic Info tab, in the Session Info section, add the following information:
    • Title: Enter the session's title.
    • Session Starts: Enter the session's start date and time.
      • Click the time to select the start time from a dropdown menu. Double-click the time to enter a custom start time.
        Note: When a host creates an event across multiple time zones, the host will be able to create sessions that go beyond 11:59 PM to accommodate for time differences.
    • Duration: Use the dropdown menu(s) to select the session's duration.
    • (Optional) Preview Time Zone: By default, Zoom Events will use your computer's time zone. Click the dropdown menu and select a time zone to see what time the session will start in the selected time zone.
    • Session Type: Select if this event will be a Webinar or Meeting event type.
      Note: Hosts can change the session type from Webinar to Meeting (and vice versa) after they publish their event.
      • If you selected Webinar, under Webinar Type, select from the following options:
        • Live: Create a regular webinar session where you can share information.
        • Simulive: Simulive allows you to share a previously recorded session as a video file within a live session. You can start the event on time without the host being present and can interact with the audience with live chat and Q&A. You can share pre-recorded content or upload a recording as the session. You can only access videos that belong to the hub; the videos can be existing cloud recordings created by the hub or a newly uploaded recording. Uploaded recordings are also visible in the Zoom web portal recording list and are tagged with the From a Zoom Events Hub label.
          Note: This feature must be enabled by Zoom. Zoom Events users who have qualified for video replacement can also upload recordings for Simulive. Zoom Events users who are not on a qualifying account can use Simulive but can only select the upload from existing recordings. For additional questions, contact Zoom Support to discuss whether this feature is available for your account.
          • To upload a Simulive recording:
            1. Under Simulive Recording, click the + sign in the video tile.
            2. Select the video you want to use in the following ways:
              • Choose a previously recorded webinar or meeting for Simulive.
                Note: The maximum recording size is 5GB. The video can be in .mov, .mp4, .avi, .wmv, or H.264 format.
              • Click Upload Recording  to upload your preferred video.
                Once the video is processed, it can be selected in the simulive recording pop-up window.
                Note: Uploaded recordings will be stored in the hub owner's cloud storage. Recordings viewed on the web portal will have a tag to identify them as belonging to a hub.
            3. Click Save.
              The recording will appear in the Basic Info tab. Uploaded recordings will also appear in your recording list on the Zoom web portal.
            4. (Optional) In the Basic Info tab, hover your mouse over the recording and click the pencil icon to select another recording.
            5. (Optional) In the Basic Info tab, hover your mouse over the recording and click the trash icon to remove the recording.
    • Captions: Under Speaking language, click the dropdown menu and select the language that you and speakers will be speaking in the webinar session. Captions will appear in this language for everyone.
    • Session Image: Hover your mouse over the session image and click the pencil icon  to add the session image.
      • To add custom alternative text: 
        1. Under Session Image, click Add description to add custom alternative text. This description will make it easier for everyone to access and understand the images uploaded.
        2. In the Image description box, add a description of your image.
        3. Click Save.
      • Notes:
        • Use JPG/JPEG/PNG files only. The recommended image dimensions are 1920x1080 pixels. The maximum image size is 15MB.
        • Event creators can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
    • About This Session: Provide a description about this session. You can personalize your event through branding elements, using the rich text editor for description fields in the event creation flow.
  2. Click Save.

Speaker & Alternative Hosts

Add speakers
  1. Under Speakers & Alternative Hosts, locate the Speakers section.
  2. Click + Add Speaker.
    The Speaker Name, Displayed Speaker, Session Editor, and Alternative Host columns will appear.
    Note: After adding speakers, you can also click the Select Speaker box under the Speaker Name column, then click + Add a new speaker.
    The Add Speaker panel will appear.
  3. In the Add Speaker panel, add the speaker information:
    • Speaker's Photo: Click + Speaker's Photo to upload a speaker photo, then click Open once you have selected a photo. Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 15 MB.
      Note: If a speaker has an existing networking profile or Zoom profile, their avatar will be used as their speaker profile photo. Zoom Events will use an existing profile picture if one is associated with the speaker's email, and you can change this later. The existing photo will appear after the host adds a speaker.
      • To add custom alternative text: 
        1. Under Speaker's Photo, click Add description to add custom alternative text. This description will make it easier for everyone to access and understand the images uploaded.
        2. In the Image description box, add a description of your image.
    • Speaker's Name: Enter the speaker's name.
    • Email Address: Enter the speaker's email to ensure that speaker roles receive important information and notifications regarding the event. After this event is published, an invitation will be sent to this email. The speaker will receive a Speaker Ticket to use for joining this event; the speaker must use this email address to join the event.
      Notes:
      • A speaker role is required to include an associated email address to ensure that all the speaker role users for an event can receive important information and notifications regarding the event.
      • The calendar invitations speakers receive are only for the specific sessions that they are assigned in the event.
    • Company Logo: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 15 MB.
    • Company Name: Enter the speaker's company name.
    • Company Website: Enter the speaker's company website URL.
    • Speaker Video: Add a video to showcase the speaker.
      Note: Maximum video length is 5 minutes. The maximum video size is 150MB, MP4 files only.
    • Speaker's Title or Position: Enter the speaker's title or position.
    • Speaker's Biography: Write a brief biography about the speaker. You can personalize your event through branding elements, using the rich text editor for description fields in the event creation flow.
    • Social Presence: Enter their Twitter, YouTube, or LinkedIn social links.
  4. Under Speaker Controls, add the following information and control your speakers' visibility across your event:
    • Event Detail Page: Click the following toggles to enable or disable them:
      • Visible in Agenda: When enabled, this speaker will be visible in the event detail page's Agenda tab.
      • Featured: When enabled, this speaker will be a featured speaker on the event detail page.
      • Click Edit Event Detail Page Content settings to further control speaker visibility.
    • Lobby: Click the following toggles to enable or disable them:
      • Visible in Lobby: When enabled, this session will be visible in the event lobby.
      • Featured: When enabled, this speaker will be a featured speaker in the event lobby.
      • Click Edit Lobby configuration to further control lobby visibility. 
  5. Click Save.
    The speaker will appear under the Speakers section.
Manage speakers
  1. Under Speaker & Alternative Hosts, add the following information: 
    • Speakers: Control each speaker’s access using the in-session options:
      Note: Hosts can be assigned as speakers, granting themselves additional functionality, to the sessions at their event. When the host assigns themselves as a speaker, the Alternative Host checkbox will no longer be available for the hosts (grey out) at the session level.
      • Displayed Speaker: Select this checkbox if you want a speaker to appear on the session details page. If this check box remains unchecked, the speaker will not appear on the session details page but will still be visible on the lobby’s People tab.
        Note: If a speaker is hidden at the event level, they will have a (Hidden) label appear by their name and the Displayed Speaker check box will not be available.
      • Alternative Host: The host or co-host with permission can choose to enable or disable a speaker's alternative host access on a per-session basis. Additionally, alternative hosts can start a session, without being part of the speaker list for the event, and have the same in-session permission as the host. This role is available for both meeting and webinar sessions.
        Notes:
        • This option is automatically selected by default.
        • Each session is required to have one assigned person with alternative host access.
        • *For meeting sessions, there is no In-Session Role column. The Alternative Host column is available. Additionally, for meeting sessions, the Alternative Host role is only available; you will only have the option to select or deselect this checkbox.
        • If speakers are not assigned as an alternative host:
          • Webinar speakers will automatically be granted panelist access to the session.
          • Meeting speakers will keep the same behavior as before and have attendee access.
      • Panelist: Panelists can mute/unmute themselves, start/stop their video, and view and respond to all Q&A. This role is only available for webinar sessions.
      • Attendee: Speaker(s) can join meeting sessions as an attendee; if you do not select the Alternative Host checkbox, then the speaker will only have attendee permissions.
      • First speaker: An orange star will appear on the first speaker listed in session details, and they will also appear on the session card along with their session name and image.
      • Reorder speakers: To the left of a speaker, click and hold down on the six dots icon, then move the speaker to your desired location.
      • Delete speakers: To the right of the speaker row, click the trash icon  to delete a speaker.
      • If no speakers have been added, click + Add Speaker.
    • Alternative Hosts: Enter email addresses to assign alternative host permissions to users. 
  2. Click Save.
Add alternative hosts

Alternative hosts for sessions can start the session associated with them on the host’s behalf; an Alternative Host ticket will be auto-assigned to alternative hosts.

  1. Under Speakers & Alternative Hosts, locate the Alternative Hosts section.
  2. Enter the alternative host(s)’s email address(es).
  3. (Optional) To remove an email address, to the right of an added email address, click the X button.
  4. Click Save.

Note: Once you remove an alternative host, alternative host permissions will be removed for this user. The alternative host will not receive an email or notification about being removed from the event.

Downloadable material in the lobby

  1. Under the Basic Info tab, in the Downloadable material in the lobby section, add the following information: 
    • Downloadable material in the lobby and event detail page: Drag and drop files into the downloadable material box or click Choose Files to include a PDF for the audience to download. This file will appear on the session detail page.
      Notes:
      • PDF files are only accepted. The maximum file size is 15 MB, up to 5 files.
      • Once an event is underway or has ended, hosts can still upload downloadable material to the event details page and lobby, as well as remove existing materials from these sections.
  2. Click Save.

Session Controls

  1. Under the Basic Info tab, in the Session Controls section, add the following information:  
    • Session Controls: Control your session's visibility across your event.
      • Event Detail Page: Click the following toggles to enable or disable them:
      • Lobby: Click the following toggles to enable or disable them:
        • Visible in Lobby: When enabled, this session will be visible in the event lobby.
        • Click Edit Lobby configuration to further control lobby visibility. 
    • Breakout Room pre-assign: Create meeting breakout rooms and assign attendees to rooms before the start of the session. Pre-assign participants to a breakout room by creating rooms or importing from a CSV file. Learn more about pre-assigning participants to a breakout room.
      Note: This is for meeting session types only.
  2. Click Save.

More Controls

  1. Under the More Controls tab, complete the following information:
    • Zoom Room: Enter a Zoom Room name and select the Zoom Room(s). 
      The added Zoom Room(s) will join this session as attendee(s).
    • Meeting - Q&A: Click the toggle to enable or disable it.
      The Q&A settings configured are for the default settings when you start the meeting session. You can change the settings in the meeting session. Select the sub-options that you want to enable or disable:
      • Attendees can submit questions
        • Allow anonymous questions
      • Allow attendees to view
        • answered questions only
        • all questions
    • Webinar - Q&A: Click the toggle to enable or disable it.
      The Q&A settings configured are for the default settings when you start the webinar. You can change the settings in the webinar. Select the sub-options that you want to enable or disable:
      • Attendees can submit questions
        • Allow anonymous questions
      • Allow attendees to view
        • answered questions only
        • all questions
    • Custom Livestreaming Service: If enabled by the account admin, you can configure custom livestreaming service settings at the session level.
      Note: This feature will be unavailable if it’s disabled and locked by a Zoom account admin.
      1. By Custom Livestreaming Service, click Configure Livestreaming.
        A Configure Custom Streaming Service pop-up window will appear.
      2. In the pop-up window, enter information for:
        • Stream URL: Enter the streaming URL.
        • Stream Key: Enter the streaming key.
        • Livestreaming page URL: Enter a livestreaming page URL.
          Note          : Anyone using this link can watch the livestream of the meeting.
      3. (Optional) Select the following checkboxes:
        • Custom streaming service requires authentication to broadcast
        • Configure livestream during the meeting
      4. Click Save.
        Your settings will appear in the More Controls tab.
      5. (Optional) Click Edit to edit your custom livestreaming service settings.
      6. (Optional) Click Delete to delete your custom livestreaming service settings. If a verification dialog appears, click Delete.
    • Reserve a Spot: Control session capacity and set a maximum capacity for certain sessions.
      Note: Hosts can always bypass the reservation system by sending attendees a direct join link to the session.
      1. Under Reserve a Spot, click the Allow attendees to reserve a spot for this session toggle to enable or disable it.
        Note: If you disable the toggle, a confirmation window will appear. In the confirmation window, click Turn Off Reservation to confirm. This will cancel all existing reservations for the session.
      2. Under How many spots will be available?, enter the number of spots you want for the event capacity.  
        After setting the number of spots, attendees can reserve their spots up to the event capacity number.
      3. (Optional) Click View Attendees to manage attendees who have reserved a spot in the session.
        The panel will display the list of attendees and their information (name and attendance type).
        1. To the right of an attendee you want to manage, click the ellipsis , then select from the following actions:
          • Remove This Attendee: Once you remove an attendee from the list, their reservation will be canceled. If a confirmation window appears, click Remove Attendee.
          • View Attendee Detail: View the attendee's information and manage their registration or resend their order confirmation/invitation. You can also click Remove Reservation to remove the attendee from the list.
        2. (Optional) To the left of the attendees, select multiple attendees' checkboxes, then click Remove Selected Attendees at the top of the panel.
          • At the top of the page, click Unselect all attendees to remove the bulk selection. Once you remove attendees from the list, their reservations will be canceled. If a confirmation window appears, click Remove Attendees.
        3. In the top-right corner of the panel, click Export Attendee List to download a CSV file of the attendee list.
    • Pre-reserve spots: Add attendees to the reservation list. The host's manually added attendees will bypass session limitations (and open seats will remain open). Hosts can set open seats to 0 and still manually add registered attendees to the reservation list. The added attendees' ticket type must have access to the session, and attendees whose ticket types do not have access to the session will not appear in the host's search.
      1. To the right of Pre-reserve spots, Click Add Attendees.
        You will be directed to a panel.
      2. In the panel, search for event registrants that you want to add to the reservation list.
      3. To the right of a registrant you want to add, click the ellipsis , then use the following actions:
        • Reserve a Spot : The registrants will be added to the session's reservation list.
        • View Attendee Detail : View the attendee's details.
      4. (Optional) After pre-reserving spots for attendees, click View Reservation List.
        The reservation list will appear.
        1. Use the search bar to search by attendee name or email.
        2. To the right of an attendee, click the ellipsis , then use the following actions:
          • Remove This Attendee : Remove the selected attendee from the reservation. In the confirmation window, click Remove Attendee.
            The attendee will be removed from the reservation list. Once you remove them, their reservation will be canceled.
          • View Attendee Detail : View the attendee's details.
        3. (Optional) Delete multiple attendees from the reservation list:
          1. To the left of multiple attendees you want to manage, select their checkboxes.
            You can also select all attendees by select the checkbox to the left of Name.
          2. At the top of the panel, click Remove Selected Attendees .
            A confirmation window will appear.
          3. In the window, click Remove Attendees.
            The attendees will be removed from the reservation list. Once you remove them, their reservation will be canceled.
        4. In the top-right corner of the reservation list, click Export Attendee List to download a CSV file of the reservation list.
  2. Click Save.

In-session Branding tab

  1. (Optional) Use Production Studio to customize layouts, add borders to videos, adjust the video aspect ratio, and use multiple wallpapers within a session. Learn more about Production Studio.
  2. (Optional) Under the In-session Branding tab, set the style for each special role at the session level and how they appear in any of the webinar sessions they join in the event:
    • Webinar Wallpaper: Your wallpaper is displayed behind video tiles and shared content for this session only.
      1. Under Webinar Wallpaper, click the upload button  to use the content library tool to select an existing image or upload a new image for the webinar wallpaper.
      2. (Optional) Under Webinar Wallpaper, hover your mouse over the image tile and click the  icon to delete the wallpaper. If a confirmation window appears, click Delete to confirm.
      3. Under Webinar Wallpaper, click Manage Wallpaper to + Upload Wallpaper or select a default wallpaper for this session.
        Note: Use JPG/JPEG/PNG files only. The recommended image dimensions are 1920x1080 pixels. The maximum image size is 10 MB.
      4. (Optional) Hover your mouse over a wallpaper, then click Make Default.
        If a confirmation window appears, select from the following:
        • (Optional) Select the Update the default for all sessions including those not using the current default checkbox.
        • Click Save.
      5. To the right of Webinar Wallpaper, click Preview Wallpaper to view how your wallpaper appears.
    • Virtual Background: Upload a default virtual background for all hosts, alternative hosts, interpreters, moderators, and speakers. 
      1. Under Virtual Background, click the upload button  to use the content library tool to select an existing image or upload a new image for the virtual background.
      2. (Optional) Under Virtual Background, hover your mouse over the image tile and click the  icon to delete the background. If a confirmation window appears, click Delete to confirm.
      3. Under Virtual Background, click Manage virtual background to Choose Files to upload or select a default background. You can view uploaded backgrounds in the list or tile view.
        Note: Use JPG/JPEG/PNG files only. The recommended image dimensions are 1920x1080 pixels. The maximum image size is 10 MB.
      4. (Optional) Hover your mouse over a virtual background, then click Make Default.
        If a confirmation window appears, select from the following:
        • (Optional) Select the Set this new default for all, including those not currently assigned the default checkbox.
        • Click Save.
      5. Click Preview Virtual Background to view how your wallpaper appears.
    • Name Tag Template: Design name tags that will be applied to all hosts, alternative hosts, interpreters, moderators, and speakers.
      • Customize a name tag template: 
        1. Click + Create New.
          A pop-up window will appear. Changes are previewed live in the left preview window.
          Note: You can create up to 20 name tags.
        2. Enter the Template Name in the text box.
        3. Select the Text Color.
        4. Select the Background Color.
        5. Select the Accent Color.
        6. Click Save.
      • Click Manage name tag to add more name tag templates or select the name tag you want to use. You can view the name tag templates in the list or tile view.
    • In-Session Appearance: All hosts, alternative hosts, exhibitors, interpreters, panelists, and speakers will have an event-wide default virtual background and name tag design. You can make specific changes for this session only.
      1. Click Customize In-session Appearance to view how all roles will appear when they join.
      2. On a tile, click the pencil icon  to update the name tag text and template, and assign a different virtual background. These changes will apply to this session only. These changes will apply to this session only.
        • Enter the panelist’s information into the Name, Description, and Pronouns fields.
          The entered information will appear in the preview window.
        • Choose a name tag design that you created to display in the preview window.
        • Under Virtual Background, select an uploaded virtual background to display in the preview window.
        • Click Save.
      3. Click + Add more branding to add a new virtual background or add a new name tag template.
        • Add New Virtual Background: Select a virtual background to upload and add from your computer.
        • Add New Name Tag Template: In the Add Name Tag Template window, customize your name tag template. Changes are previewed live in the left preview panel.
          Note: You can create up to 20 name tags.
          1. Enter the Template Name in the text box.
          2. Select the Text Color.
          3. Select the Background Color.
          4. Select the Accent Color.
          5. Click Save.
      4. Click Done.

Interpreters tab

Add Language Interpreter

  1. Click + Add Language Interpreter.
  2. Enter the interpreter's email.
    Note: After the event is published, an invitation and interpreter ticket will be sent to this email.
  3. Click the first Language dropdown menu to select which language the interpreter will interpret.
  4. Click the second Language dropdown menu to select which language the interpreter will interpret.
  5. (Optional) Click + Add Language Interpreter to add another interpreter.
  6. Click Save.

Add Sign Language Interpreter

  1. Click + Add Sign Interpreter.
  2. Enter the sign language interpreter's email.
    Note: After the event is published, an invitation and an interpreter ticket will be sent to this email.
  3. Click the Language dropdown menu to select which language of sign language will be interpreted.
  4. (Optional) Click + Add Sign Language Interpreter to add another sign language interpreter.
  5. Click Save.

Remove interpreter

After you add a language interpreter or sign language interpreter, you can remove them. To the right of the interpreter you want to delete, click the X button. 

Once you remove this interpreter, the interpreter permissions will be removed for this user. The interpreter will not receive an email or notification about being removed from the event.

Polls/Quizzes tab

  1. (Optional) Under the Polls/Quizzes tab, click + Create to add 1 or more questions to the poll.
    A pop-up window will appear.
  2. At the bottom of the pop-up window, click the ellipsis  to select the Allow participants to answer questions anonymously check box.
  3. At the bottom of the pop-up window, click + Add Question to add more poll questions.
  4. Click Untitled Question to change the name of that polling question.
  5. Click the question area to edit the following details:
    • To the right of the name of the polling question, click the dropdown menu to choose the question type:
      Note: Users below version 5.8.3 will not be able to view or participate in advanced polls.
      • Single Choice: Poll participants can select only one of the provided answers. Possible answers can be listed all at once or under a drop-down menu.
      • Multiple Choice: Poll participants can select multiple provided answers.
      • Matching: Poll participants can match prompts on the left side with answers on the right side. The order of prompts and answers can be adjusted as needed. Up to 10 prompts can be provided for each question, with the possible matches ranging between 2-10 options.
      • Rank Order: Poll participants can rank each item based on the provided scale. Up to 10 items can be provided for each question, with the scale allowing a range of 2-7 options.
      • Short Answer: Poll participants can respond with a short answer response. The minimum and maximum allowed characters for the response can be set.
      • Long Answer: Poll participants can respond with a long answer response. The minimum and maximum allowed characters for the response can be set.
      • Fill in the blank: Poll participants are presented with the statement and a blank, asking them to fill in the missing information based on the statement and other context provided. Multiple blanks can be added and each blank has its own answer box.
      • Rating Scale: Poll participants are given a statement or topic, then they are given the opportunity to rate the topic on a given scale. The range of the scale can be adjusted from the default of 1-10, and the ends of the scale can be labeled to indicate what the scale is based on, for example Not likely to Extremely likely.
    • Click the blank for each choice to enter an answer for participants to select from.
    • Click Add Option, Add Row, Add Column, Add Prompt, or Add Answer (depending on the type of poll question selected) to add additional answer options.
    • Click the trash bin icon  to delete the current polling question.
    • Click the ellipsis  to access additional options:
      • Upload Image: Allows an image to be uploaded and displayed below the question.
        Note: Use JPG/JPEG/PNG files only. The recommended image dimensions are 1920x1080 pixels. The maximum image size is 15MB.
      • Duplicate Question: Duplicate the current polling question as it currently is.
    • Select the check box next to Required to ensure a question must be answered before a participant can submit poll answers.
    • Pencil icon : Edit the existing poll.
  6. (Optional) Click + Add a Question to create an additional question.
    Note: Each question and individual answers for a question can be reordered as needed.
  7. Click the ellipsis  to access the following option:
    • Allow participants to answer questions anonymously: Poll participants can choose to have their answers associated with themselves or to provide answers to the poll anonymously.
    • Make a quiz and set correct answers: If you want to set correct answers and score respondents' accuracy, you can turn the polling feature into a quizzing platform.
      Note: Only Single Choice, Multiple Choice, Matching, and Rank Order polls can set a correct answer. Short-answer and long-answer questions will require manual scoring.
      1. Create and add a poll.
      2. Click the ellipsis  and click Make a quiz and set correct answers.
      3. Click Set answer shown on each question.
      4. Select which answer(s) you want to be the correct option.
      5. Click Done.
      6. Repeat for each question.
      7. Click Save.
  8. Click Save.

During a meeting event, all questions under a single poll will be asked when launched. You can create additional polls to ask questions at different times during a webinar event session.

Additionally, the host, alternative host, and co-editors (who have been given permission) can edit and create new polls or quizzes while a session is live/ongoing. The new or updated polls/quizzes will be published and available during the live session.

Note: You can add up to 50 polls/quizzes per session. A basic poll/quiz has a maximum limit of 10 questions. An advanced poll/quiz has a maximum limit of 50 questions.

How to edit all sessions information

When you edit all sessions, you can complete session information in the Basic Info, Polls/Quizzes, Interpreter, and In-session Branding tabs.

  1. Access the Sessions tab in the recurring sessions event creation flow.
  2. In the top-right corner, click Edit All Sessions.
    A panel will appear.
  3. In the panel, edit and complete information for all sessions:
    • Session Starts: Select the date and time that your event will start.
      • Click the time to select the start time from a dropdown menu. Double-click the time to enter a custom start time.
        Note: When a host creates an event across multiple time zones, the host will be able to create sessions that go beyond 11:59 PM to accommodate for time differences.
    • Duration: Select how long your session will last.
    • Preview Time Zone: Use the dropdown menu to select your time zone.
    • Recurrence: Select the recurrence to be Daily, Weekly, or Monthly.
    • Repeat Every: Select the number of days, weeks, or months that the event recurrence will repeat:
      • If you selected Daily, set your event to repeat every amount of days you want. 
      • If you selected Weekly, set your event to repeat every amount of weeks you want.
        • Select the checkboxes of the weekdays that you want your event to occur.
      • If you selected Monthly, set your event to repeat every amount of months you want. Then, select how you want your monthly event to occur:
        • Select your event to occur on a certain day of the month.
        • Select your event to occur on the First, Second, Third, Fourth, or Last specified weekday of the month that you want.
    • End Date: Choose when and how to end the recurring event:
      • By On, select the date when the recurring event will end.
      • By After, enter the number of sessions that the event will end on.
    • Session Type: Select if this event will be a Webinar or Meeting event type.
      Note: Hosts can change the session type from Webinar to Meeting (and vice versa) after they publish their event.
      • If you selected Webinar, under Webinar Type:
        • Select Live to create a regular webinar session where you can share information.
        • Select Simulive to share pre-recorded content or upload a recording as the session. You can only access videos that belong to the hub; the videos can be existing cloud recordings created by the hub or a newly uploaded recording. 
          • To upload a Simulive recording:
            Note: This feature must be enabled by Zoom. For additional questions, contact Zoom Support to discuss whether this feature is available for your account.
            1. Click + Add Recording.
            2. Choose a previously recorded webinar or meeting for Simulive.
              Note: The maximum recording size is 5GB. The video can be in .mov, .mp4, .avi, .wmv, or H.264 format.
            3. Click Save.
              The recording will appear in the Basic Info tab. Uploaded recordings will also appear in your recording list on the Zoom web portal.
            4. (Optional) In the Basic Info tab, hover your mouse over the recording and click the pencil icon  to select another recording.
            5. (Optional) In the Basic Info tab, hover your mouse over the recording and click the trash icon  to remove the recording. 
    • Add Speakers to all sessions: Control each speaker’s access using the in-session options:
      Note: Hosts can be assigned as a speaker, granting themselves additional functionality, to the sessions at their event. When the host assigns themselves as a speaker, the Alternative Host checkbox will no longer be available for the hosts (grey out) at the session level.
      • Click + Add Speaker to add a speaker and their information. 
      • Displayed Speaker: Select this checkbox if you want a speaker to appear on the session details page. If this check box remains unchecked, the speaker will not appear on the session details page but will still be visible on the lobby’s People tab.
        Note: If a speaker is hidden at the event level, they will have a (Hidden) label appear by their name and the Displayed Speaker check box will not be available.
      • Alternative Host: The host or co-host with permission can choose to enable or disable a speaker's alternative host access on a per-session basis. Additionally, alternative hosts can start a session, without being part of the speaker list for the event, and have the same in-session permission as the host. This role is available for both meeting and webinar sessions.
        Notes:
        • This option is automatically selected by default.
        • Each session is required to have one assigned person with alternative host access.
        • *For meeting sessions, there is no In-Session Role column. The Alternative Host column is available. Additionally, for meeting sessions, the Alternative Host role is only available; you will only have the option to select or deselect this checkbox.
        • If speakers are not assigned as an alternative host:
          • Webinar speakers will automatically be granted panelist access to the session.
          • Meeting speakers will keep the same behavior as before and have attendee access.
      • Panelist: Panelists can mute/unmute themselves, start/stop their video, and view and respond to all Q&A. This role is only available for webinar sessions.
      • Attendee: Speaker(s) can join meeting sessions as an attendee; if you do not select the Alternative Host checkbox, then the speaker will only have attendee permissions.
      • First speaker: An orange star will appear on the first speaker listed in session details, and they will also appear on the session card along with their session name and image.
      • Reorder speakers: To the left of a speaker, click and hold down on the six dots icon, then move the speaker to your desired location.
      • Delete speakers: To the right of the speaker row, click the trash icon  to delete a speaker.
    • Add Alternative Hosts to all sessions: Enter email addresses to assign alternative host permissions to users. Alternative hosts for sessions can start the session associated with them on the host’s behalf; an Alternative Host ticket will be auto-assigned to alternative hosts.
      Note: Once you remove an alternative host, alternative host permissions will be removed for this user. The alternative host will not receive an email or notification about being removed from the event.
    • Downloadable material in the lobby and event detail page: Drag and drop files into the downloadable material box or click Choose Files to include a PDF for the audience to download. This file will appear on the session detail page.
      Notes:
      • PDF files are only accepted. The maximum file size is 15 MB, up to 5 files.
      • Once an event is underway or has ended, hosts can still upload downloadable material to the event details page and lobby, as well as remove existing materials from these sections.
  4. Click Save.
    Note: Once you save, we will apply your changes to all sessions.

How to add one session to a recurring sessions event

Hosts can create a meeting or webinar series with a unique session. This includes having unique titles, descriptions, speakers, and so on for each session.

For the unique sessions, hosts can customize their sessions' appearance in the In-Session Branding tab. They can also manage and add information to the Polls/Quizzes, Interpreters, and Session Control tabs.

Learn more about adding a unique session to the recurring sessions event.

How to manage session settings

After you save your session information, you can return to the Sessions tab to make further edits for all sessions. Session-level settings are also organized and can be filtered by the following categories on the Sessions page:

Use batch actions

On the left side of the page, you can use the following checkboxes to select different sessions:

When you select checkboxes, you can choose the batch action (which is displayed in the top header) to Delete those selected sessions:

Use additional actions

To the right of a session, you can use the ellipsis button  to select the following actions: