After you publish an event for Zoom Events, you have the opportunity to edit that event. Event creators can edit drafts and upcoming events. This feature is useful because you can update your event so your attendees always have up-to-date information.
This enables event organizers to publish events with minimal but necessary content—to provide exposure to the event as early as possible—while providing time behind the scenes so the event can build over time with more added information.
This article covers:
- How to edit an event for Zoom Events
- Zoom Event details that can be edited after publishing
- Zoom Event details that can be edited after an event ends
Prerequisites for editing an event for Zoom Events
- Pro, Business, Enterprise, or Education account
- Zoom Events Unlimited license or Zoom Events Pay Per Attendee license
- Stripe or PayPal Business account is required to create paid events
How to edit an event for Zoom Events
Note: Co-editors are only allowed to edit and republish changes to the sections assigned to them.
- Sign in to Zoom Events.
- In the left navigation menu, click the top dropdown arrow
and select Across Hubs. - In the left navigation menu, click Events.
- Click the tab with the event that you want to edit:
- Upcoming (if the event is published)
- Drafts (for unpublished events)
- To the right of the Zoom Events upcoming or draft event you want to edit, click the pencil icon.
You will be directed to the event creation workflow to edit and save/publish the event. - Make the necessary changes.
- Click Save.
Zoom Event details that can be edited after publishing
Notes:
- Hosts can update cloud recordings and live streaming settings after a ticket has been sold, after an event goes live, and during an event. Additionally, hosts can enable livestreaming and recording settings after a ticket has been sold for published events that have not taken place yet.
- After a single-session event, recurring series event, or multiple sessions event is published, the host can edit their event’s ticket details for any published event even if it already has registrants. The Quantity, Ticket Name, Description, Registration Starts/Ends fields are editable and will apply to future registration after they are updated. Additionally, hosts can add to or delete the guest list.
- You cannot change the Free or Paid type if the event has been published or if a ticket type has been created.
| Single-session | Multiple sessions | Recurring sessions event | |
| Assign to Hub | |||
| Name, Description, Category, Tags | ✔ | ✔ | ✔ |
| One-time vs Series | |||
| Free or Paid event | |||
| Geoblock Countries | ✔ | ✔ | ✔ |
| Event Date/Time and Timezone* | ✔ | ✔ | ✔ |
| Extend the end time of an event’s last day | ✔ | ||
| Co-editors | ✔ | ✔ | ✔ |
| Main Event Image | ✔ | ✔ | ✔ |
| Company Logo | ✔ | ✔ | ✔ |
| Additional Video | ✔ | ✔ | ✔ |
| YouTube Link | ✔ | ||
| Event Description/About Event | ✔ | ✔ | ✔ |
| Contact Info | ✔ | ✔ | ✔ |
| Fundraiser | ✔ | ✔ | |
| Upload/Export/Download CSV | ✔ | ||
| Event Branding | ✔ | ✔ | ✔ |
| Edit or switch link type and authentication settings | ✔ | ✔ | ✔ |
| Add Speaker | ✔ | ✔ | ✔ |
| Edit Speaker | ✔ | ✔ | ✔ |
| Delete Speaker | ✔ | ✔ | ✔ |
| Add Session | ✔ | ✔ | |
| Edit Session | ✔ | ✔ | |
| Delete Session | ✔ | ✔ | ✔ |
| Invite Speaker to Edit Speaker Bio | ✔ | ✔ | ✔ |
| Invite Primary Speaker to Edit Session | ✔ | ||
| Change Session Type (Meeting/Webinar) | ✔ | ✔ | ✔ |
| Polls | ✔ | ✔ | ✔ |
| Interpreters | ✔ | ✔ | ✔ |
| Session led by exhibitor | ✔ | ||
| Expo exhibitors/sponsors | ✔ | ||
| Add/edit/delete/reorder exhibitors and sponsors | ✔ | ||
| Exhibitor/Sponsor PDF | ✔ | ||
| Event Access* | ✔ | ✔ | ✔ |
| Lobby Chat | ✔ | ||
| Lobby Open Time | ✔ | ||
| Lobby Close Time | ✔ | ✔ | ✔ |
| Meeting - Waiting Room | ✔ | ✔ | ✔ |
| Q&A | ✔ | ✔ | ✔ |
| Attendees can change screen name | ✔ | ✔ | ✔ |
| Webinar - HD video for Attendees | ✔ | ✔ | ✔ |
| Automatically start recording when a session starts | ✔ | ✔ | ✔ |
| Include complimentary access to this event's cloud recording with registration | ✔ | ✔ | ✔ |
| Geoblock countries for recording access | ✔ | ✔ | ✔ |
| Livestreaming to lobby | ✔ | ||
| Notify attendees when recording is available | ✔ | ||
| Custom message for recording notification emails | ✔ | ||
| Survey | ✔ | ✔ | ✔ |
| Alternative Host Ticket | ✔ | ✔ | ✔ |
| Panelist Ticket | ✔ | ✔ | ✔ |
| Custom Registration questions—edit/add/delete/reorder questions | ✔ | ✔ | ✔ |
| Add Ticket | ✔ | ✔ | ✔ |
| Edit Ticket | ✔ | ✔ | ✔ |
| Delete Ticket | ✔ | ✔ | ✔ |
| Edit restricted tickets via guest list/domain/users in account | ✔ | ✔ | ✔ |
| Edit/remove restricted tickets via guest list/domain/users in account | ✔ | ✔ | ✔ |
| Message for Confirmation Email | ✔ | ✔ | ✔ |
| Toggle to enable/disable networking | ✔ | ✔ | |
| Toggle to enable/disable networking directory | ✔ | ✔ |
*For free multiple-session events and free single-session events, the event date and time can be changed regardless of the publishing status, ticket status, and payment status. Hosts can manually send an email notification to attendees with the latest time change. For paid multiple sessions events and paid single-session events, after a ticket is sold, these items cannot be changed.
Zoom Event details that can be edited after an event ends
| Single-session | Multiple sessions | Recurring sessions event | |
| Event Name | ✔ | ✔ | ✔ |
| Company Logo | ✔ | ✔ | ✔ |
| Main Event Image | ✔ | ✔ | ✔ |
| Additional Video | ✔ | ✔ | ✔ |
| Title | ✔ | ✔ | ✔ |
| Description | ✔ | ✔ | ✔ |
| Speaker bios | ✔ | ✔ | ✔ |
| Session title | ✔ | ||
| About this Session | ✔ | ||
| Add downloadable material in the Sessions tab | ✔ | ✔ | ✔ |
| More Controls tab* | ✔ | ||
| Content Configuration tab | ✔ | ||
| Lobby Configuration tab | ✔ |
*Note: Hosts cannot edit the In-session Branding, Interpreters, Polls/Quizzes, and Resources tabs for sessions.