Generating Active Host reports

Account owners and admins can view a list of active meetings, meeting minutes, and users during a specific time range—up to one month. The Active Host report allows you to view the details of any meeting held by a specific user. This report is useful for users who want to document attendance for compliance purposes. The information is essentially the same as the Usage report for member users, but for all meetings on the account.

Active meeting means the meeting was started during the specified time range. Active user means the user has participated in at least one meeting during the specified time range.

Account owners and admins can pull and export meeting attendance reports with the list of meeting attendees. Learn more about accessing the meeting attendance report.

Requirements for generating Active Host reports

• Role with Usage Reports permission enabled
• Host of the meeting
• Account owner or admin privileges to access Usage Reports for all users
• Pro, API Partner, Business, or Education plan

How to generate Active Host reports

Notes:

• To generate and view a report, you must be the host of the meeting or have a role with Usage reports permission enabled to generate and view the report.
• The maximum report duration is 1 month.
• Reports show information for meetings that ended at least 15 minutes ago.

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Reports.
3. Click the Usage Reports tab.
4. Click Meeting and webinar history.
5. Click By hosts.
6. At the top, use the following functionalities to sort the data:
   • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.
   • (Optional) Click the drop-down menu to sort between Meetings and webinars, Meetings or Webinars.
   • (Optional) Click the drop-down menu to sort between Paid and basic, Paid or Basic.

By meetings/webinars

The By meetings/webinars tab organizes meetings or webinars, from your selected time range, from most to least recent. Once you access this tab, you can view the following information about each meeting or webinars:

• Topic
• Meeting ID
• Type 
• Host
• Start Time
• End Time
• Participants
  Note: This includes all participants except Waiting Room users.
• Duration (Minutes)
• Total participants minutes
• Department
• Group

At the top right of the list of meetings, use the following functionalities:

• Toggle columns: Select the columns that you want to be displayed or hidden from view.
• Add tracking field to columns: Tracking fields contain a label or value that is chosen when scheduling. After you create tracking fields, you can select to add tracking fields to columns in your list of meetings.

At the bottom of the list of meetings, use the horizontal scroll bar to view more information about each meeting.

Export reports: You can export and generate active host reports to pull attendance reports. To retrieve more details about active meetings/webinars.

Click the Export drop-down menu and select the following options.

• Export
• Export the list with participant details
• Export the list with features used

By hosts

In the By Users tab, you can search for a specific user and export that user’s attendance details. You can view the following information about the list of users:

• Host 
• Type
• Number of meetings and webinars
• Participants
• Meeting Minutes
• Duration (minutes)
• Department
• Group

At the top of the list of meetings, use the following functionalities:

• Search by host: In the search box, enter a user’s email or user name, then click Search.
• Export: After you click this, all the user information from the date range that you selected will export in CSV format.

Export reports

You can export and generate active user reports to pull attendance reports. To retrieve more details about user attendance:

• In the By Users tab, under the User Email column, click a user email to see all the meetings that they joined within your selected time range and all meeting data.
  • At the top of the user’s list of meetings, use the following functionalities:
    • Export as CSV File: After you click this, all the user’s meetings from the date range that you selected will export in CSV format.
    • Generate details report: After you click this, you will be directed to the Report Queue tab where you can download a CSV file of the report that you generated.
    • Toggle columns: Select the columns that you want to be displayed or hidden from view.
    • Add tracking field to columns: Tracking fields contain a label or value that is chosen when scheduling. After you create tracking fields, you can select to add tracking fields to columns in your list of meetings.
  • At the bottom of the user’s list of meetings, use the horizontal scroll bar to view more information about each meeting.

Report Queue

After you click Generate details report in either the By Meetings or By Users tab, Zoom will redirect you to the Report Queue tab where you can Download the report as a CSV file or Delete the generated report.

View weekly reports of meetings without passcodes or waiting room enabled

Under the Report Queue tab, account owners and admins can view a report of all upcoming meetings without a password or Waiting Room, auditing their user's upcoming meetings to ensure they are meeting your account security standards. These reports are generated weekly and always available on the Report Queue, along with other reports you've recently generated.