Zoom Events offers event management with many features, such as branded events hubs, registration and ticketing, and enhanced reporting. Some of these features have limitations based on maximum ticket capacity, Zoom Events licensing, payment methods, and so on.
You can also review the image and video specifications for Zoom Events hosts. Learn more about image and video specifications for Zoom Events hosts.
This article covers:
Prerequisites for Zoom Events
- Pro, Business, Enterprise, or Education account
- Zoom Events Unlimited or Zoom Events Pay Per Attendee license
- Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
- Zoom mobile app for Android or iOS: Global minimum version or higher
Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.
Limitations for Zoom Events accounts
While access to Zoom Events is generally available worldwide, whether a user can register for and join an event, as well as the ability to host free and/or paid events, is determined by which country or region the user—host or attendee—is located in.
Learn more about geographic availability for Zoom Events and publishing available events in India.
Attendees
Before attendees join an event, they must register for all free and paid events. Access to Zoom Events, and whether attendees are able to register for a free or paid event, is determined by the country they are located in.
If enabled by the event organizer, users without a Zoom account can access and join a Zoom Event by using their email address.
Hosts
Similar to Zoom Webinars, you must have a Meetings license to purchase a Zoom Events license. Purchasing Zoom Events gets you everything you would get with a Zoom Webinars license, plus the added features.
Similar to Zoom Webinars capacity tiers, Zoom Events can support up to 100,000 attendees. Additionally, Production Studio and Simulive sessions support 100,000 attendees. For events with more than 10,000 people, contact sales.
During a Zoom Event:
- A limit of up to 500 sessions can be scheduled per event.
- A maximum number of 15 sessions being livestreamed to the lobby will appear in the event lobby, but only 5 will be shown in the lobby at a time. If more than 5 sessions are livestreaming to the lobby, attendees will be able to scroll and see each livestream.
Note: Event organizers can configure lobby-livestream details such as rotation times, cover images, and custom image or video.
Support for 100,000 attendees
Notes:
- We do not support joining with the Linux client currently. Linux users should join through a web browser instead.
- We currently do not support hosts or panelists joining through the Android client at this time. It is recommended to use the Windows or macOS client. However, attendees can join with Android.
Zoom Events can support up to 100,000 attendees under these qualifications:
- The host and account must have the qualifying licenses:
- For Zoom Events Unlimited license holders, the hub owner must hold a 50K Zoom Sessions/Zoom Events license, and the account must hold an additional 50K Zoom Sessions/Zoom Events license.
- For the Pay Per Attendee (PPA) license holder, PPA seats count for each lobby visitor. An additional license is not needed. In both cases, the host must request the event to get the larger capacity.
- The host must request the higher limit via support for each specific event. The limit of self-serve remains at 50,000 attendees. Contact Zoom Support for more information.
During a Zoom Event:
- A limit of up to 500 sessions can be scheduled per event.
- A maximum number of 15 sessions being livestreamed to the lobby will appear in the event lobby, but only 5 will be shown in the lobby at a time. If more than 5 sessions are livestreaming to the lobby, attendees will be able to scroll and see each livestream.
Note: Event organizers can configure lobby-livestream details such as rotation times, cover images, and custom images or videos. - Per Zoom support enablement, Zoom Events and Zoom Sessions webinar sessions have a maximum capacity of 100,000 attendees. Additionally, the event lobby for multiple sessions events can hold up to 100,000 attendees. Please contact your Zoom account executive for more information about this licensing.
Note: Due to the maximum capacity being reached, expo and chat will be unavailable. - Zoom Session hosts can request to have an individual webinar session configured to accept 100,000 concurrent webinar attendees. Meetings limits remain at 1,000.
- For Zoom Events multiple sessions event, hosts can request to have the event lobby configured to accept 100,000 concurrent lobby visitors, and each webinar session within the event can accept 100,000 concurrent webinar attendees. Meetings limits remain at 1,000.
- Zoom Events and Zoom Sessions license holders can also enable an individual event with 100,000 attendees capacity. It will follow a similar process as Zoom Webinars, with a qualifying purchase, and a support request.
Use best practices for 100,000 attendees
Limitations for ticket capacity for Zoom Events
For free events, you can oversell tickets/registrations. Ticket capacity and registration capacity are not determined by your Zoom Events license—unless it's a paid event.
The event ticket capacity depends on the number of attendees that your Zoom Events license allows. The maximum number of participants that your Zoom Meetings license allows has no effect on the event ticket capacity for your Zoom Events.
Limitations for event duration limit
Your meeting will automatically end based on the idle time, type of account, and the number of participants. These time limits apply to meetings and webinars regardless of the device used to start the meeting (client, app, or phone).
Limitations for event sessions
Lobby livestreamed sessions
Zoom Events can support all sessions that have opted to livestream to the lobby. There is no limit to the number of sessions to be livestreamed in the lobby concurrently. Loading latency may incur when more than 5 livestreamed concurrent sessions are configured.
Note: Expo livestreaming sessions do not stream to the lobby and are excluded from the number of concurrent livestreamed lobby sessions.
Limitations for scheduling Zoom Events with PayPal
Zoom Event hosts can create and schedule paid events on any date.
When you create a paid event and PayPal is the online payment platform linked to your Zoom Events hub, your event's paid ticket registration will not be available for attendees until 28 days before your paid event is scheduled to start. For example, if a paid event begins on July 29, an attendee can only register for the event on July 1.
If your Zoom Events hub is linked to both a PayPal business and Stripe account, your event's paid ticket registration will not be available until 12 months before your paid event is scheduled to start.
Limitations for scheduling Zoom Events with Stripe
Zoom Event hosts can create and schedule paid events on any date.
Only the attendee paid ticket registration is limited for up to 12 months before a paid event is scheduled to start. For accounts outside the US, the attendee paid ticket registration will start within the next 89 days from the event publication date.
When you create a paid event and Stripe is the online payment platform linked to your Zoom Events hub, your event's paid ticket registration will not be available for attendees until 12 months before your event is scheduled to start.
If your Zoom Events hub is linked to both a Stripe and PayPal Business account, your event's paid ticket registration will also not be available for attendees until 12 months before your event is scheduled to start.
Limitations for multiple sessions events
The multiple sessions event type uses meetings and webinars to run a multi-day event that contains multiple tracks and multiple sessions. Multiple sessions events have the following limitations:
Co-editors
- You can add up to 3 co-editors.
Event Configuration tab
- The Event Name has a maximum character limit of 200 characters.
- The Main Event Masthead size of 1920x1080 pixels is recommended. Only a JPG/JPEG/PNG file not exceeding 10MB can be used.
- You can add 1 additional video. The maximum video length is 60 seconds and the maximum video size is 50 MB, MP4 files only.
- An event can have a maximum of 6 dates.
Event Detail Page tab
- An event can only have 1 Category.
Manage Registrants tab
- Hosts can upload larger attendee lists for pre-registration and invitations to their event. The maximum limit for uploading attendees in an event is a 10 MB file limit that can correlate to around 10,000 attendees in an upload.
- The new imports will be added to the existing records.
- Larger uploads will take longer to reflect.
In-session Branding tab
- You can only add 1 Webinar Wallpaper.
- You can add up to 20 Name Tag Design templates.
- You can add up to 20 Virtual Backgrounds.
- The maximum number of users for in-session branding is unlimited, but generally, a session will not exceed 1,000 users.
Sessions tab
- There currently is no maximum number of total sessions that hosts can add to an event.
- The session Title has a maximum character limit of 200 characters.
- The session Duration has a maximum time limit of 24 hours and 45 minutes.
- You can add only 1 Session Image. An image size of 1920x1080 pixels is recommended. Only a JPG/JPEG/PNG file not exceeding 10MB can be used.
- You can add only 1 Session Video for attendees to view.
- You can add up to 200 speakers in a session. However, this also depends on the capacity.
- You can add up to 200 alternative hosts in a session. However, this also depends on the capacity. You cannot have more than 1,000 alternative hosts.
- You can add up to 200 panelists in a session. However, this also depends on the capacity. You cannot have more than 1,000 panelists.
- There currently is no maximum number of total tracks in a session.
- An event can only have a maximum of 5 tags.
- There currently is no maximum number of Product, Level, and Audience tags.
- You can add up to 20 total interpreters for each session.
- You can add up to 50 polls/quizzes per session.
- A basic poll/quiz has a maximum limit of 10 questions.
- An advanced poll/quiz has a maximum limit of 50 questions.
Speakers tab
- There currently is no maximum number of total speakers.
- You can only add 1 Speaker Photo. The recommended image size is 160x160 pixels. The image format is only JPG/JPEG/PNG up to 2MB.
- The Speaker’s Name has a maximum character limit of 128 characters. It also has a maximum character limit of 20 Chinese characters.
- You can only add 1 Company Logo image. The recommended size is 160x160 pixels recommended. The image format is only JPG/JPEG/PNG up to 2MB.
- The Speaker’s Biography has a maximum character limit of 2,000 characters.
Exhibitors tab
- Expo can have up to 100 sponsors per event.
- Each exhibitor/sponsor can have up to 20 sponsor representatives.
Lobby tab
The event lobby has the following limitations:
- The event lobby can be open for attendees 365 days before the event start date.
- The event lobby close date can be scheduled 365 days after the event date(s).
Expo tab
- Expo can have up to 100 sponsored booths.
- Expo can have up to 200 non-sponsored booths.
- Each non-sponsored booth can have up to 20 booth representatives per booth owner.
- Expo can have up to 300 total booths per event.
- Expo can have up to 20 sponsor representatives.
- Expo can have an unlimited number of expo sessions–but those sessions are included as part of the total number of the event’s (expo and non-expo) sessions. The total maximum capacity of sessions is currently 5,000.
- Only 1,500 concurrent users can be on the expo floor per event.
Tickets and Registration tab
The Tickets and Registration section of the event creation flow has the following limitations:
- In the Registration Settings tab, under Registration Requirements, you can add up to 3 Privacy Policy Links.
- The maximum number of total tickets depends on the number of attendees that your Zoom Events license allows. Ensure that the number of total tickets does not exceed Zoom Events license capacity.
- The Ticket Name has a maximum character limit of 128 characters.
- The ticket Description has a maximum character limit of 400 characters.
- You can add a maximum number of 5,000 user emails to the guest list for each ticket type.
Note: This is just the invited guest list; the actual registered attendee number will be less than it. This is also subject to capacity limitation. - You can add up to 50 members of specified company domains for each ticket type.
- You can add a maximum of 100 custom registration questions to your event.
- You have up to 50 maximum number of ticket types.
- The maximum ticket quantity is 1 million.
- The invitation maximum upload is 10,000 by CSV upload.
Post Event tab
The Post Event tab has the following limitations:
- Event Survey: You can only add 1 event survey.
- The event survey has a maximum limit 10 of questions.
- Session Survey: You can only 1 survey per session.
- The session survey has a maximum limit of 10 questions for each survey.
Limitations for the Moderation tab
The Moderation tab for multiple sessions events has the following limitation:
- You can add up to 20 moderators.
Limitations for entering CSV file information for Zoom Events
Entering CSV file information for Zoom Events has the following limitations:
- Event organizers cannot assign themselves as a panelist or speaker.
- You cannot have duplicate email addresses in the same line as duplicate roles.
- When adding email addresses for speakers, use the same email address the speaker will use to sign in to Zoom.
Limitations for the hub content library media
The hub content library has the following limitations:
- Users can only upload a total of 1,024 files in the content library per hub.