Reviewing changes made by speakers and exhibitors


After the assigned speaker of a session has edited the session or speaker bio you invited them to edit, you will need to review and approve or reject the changes they made.

Additionally, after the exhibitor or sponsor has edited the details that you invited them to edit, you will need to review and approve or reject the changes they made.

This article covers:

Prerequisites for reviewing changes made by speakers and exhibitors

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to review changes made by speakers and exhibitors

Note: Edits made to the details in a session's Basic Info tab and the polls within that session are reviewed separately. This allows polls to be edited even when the session it falls under has started.

Access changes through the event creation flow

  1. Access the event that has submitted details that you want to review.
  2. In the navigation menu, click from the following:
    • Click the Sessions tab to review changes made by a speaker/exhibitor.
    • Click the Speakers tab to review changes made by a speaker (to their speaker details).
    • Click the Exhibitors tab to review changes made by an exhibitor.
  3. At the top of the event creation tab that you click, view the banner that alerts you that edits have been submitted and click Review.
    The Review List will appear.
    • You can filter the list of items by clicking the All dropdown menu. Select to filter the items by All, In Review, or Reviewed.
  4. Click the detail you want to review.
    The item you want to review will appear in the right preview window.
  5. Click Approve to approve the change or click Reject if you do not approve of the change.
  6. (Optional) If you reject the change, add a message explaining the edit rejection, then click Send.

Access changes through notifications

  1. Sign in to Zoom Events.
  2. In the top-right corner, click your profile picture.
  3. Click Notifications.
  4. Click Host.
  5. In the notification informing you that a speaker session, speaker bio, or exhibitor details are ready for your review, click View Details.
    You will be taken to the event creation tab of the event that has the updates waiting for your review.
  6. At the top of the page, click Review.
    The Review List will appear.
    • You can filter the list of items by clicking the All dropdown menu. Select to filter the items by All, In Review, or Reviewed.
  7. Click the detail you want to review.
    The item you want to review will appear in the right preview window.
  8. Click Approve to approve the change or click Reject if you do not approve of the change.
  9. (Optional) If you reject the change, add a message explaining the edit rejection, then click Send.

Access changes through email

  1. Open the email that includes the notification that edits have been submitted.
  2. In the email, click View Details.
    You will be taken to the event creation tab of the event that has the updates waiting for your review.
  3. At the top of the page, click Review.
    The Review List will appear.
    • You can filter the list of items by clicking the All dropdown menu. Select to filter the items by All, In Review, or Reviewed.
  4. Click the detail you want to review.
    The item you want to review will appear in the right preview window.
  5. Click Approve to approve the change or click Reject if you do not approve of the change.
  6. (Optional) If you reject the change, add a message explaining the edit rejection, then click Send.