Invited speakers can edit their speaker bio or the session(s) assigned to them after a Zoom Events host delegates session-editing and adding information to a speaker. Speakers can also add polls to their sessions. These edits and session polls are submitted to the host, who will review and approve or reject them.

This article covers:

• How to edit your speaker bio
  • Access your speaker bio
  • Use your existing Zoom Events profile information to edit your speaker bio
  • Edit your speaker bio manually
• How to edit your assigned session
  • Access your assigned session
  • Edit the Basic Info tab
  • Edit the Polls/Quizzes tab
  • Edit the Resources tab
• How to manage additional actions
• How to review edit rejection details
  • Speaker bio rejection details
  • Session rejection details

Prerequisites for editing a session or speaker bio

• Basic, Pro, Business, Enterprise, or Education account
• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom mobile app for Android or iOS: Global minimum version or higher

Note: For attendee access to the latest Zoom Events and Webinar features, we highly encourage all users to update to the latest version of the Zoom desktop client/mobile application.

How to edit your speaker bio

Access your speaker bio

1. Access your speaker bio in the following ways:
   • Access your speaker bio from the Events Portal:
     1. Access the Events Portal.
     2. On the event that you're a speaker of, click the ellipsis , then click Edit My Speaker Bio.
        You will be directed to Your Speaker Bio page.
   • Accept the host's invitation to edit your speaker bio by the following actions:
     • You can access the host's invitation to edit your speaker bio by email:
       1. Open the host's invitation to edit your speaker bio in your email inbox.
       2. Click Edit Speaker Bio.
          You will be directed to the Your Speaker Bio page.
     • You can access the host's invitation to edit your speaker bio from the Notification Center:
       1. Sign in to Zoom Events.
       2. Access the Notification Center.
       3. Click the Attendee tab.
       4. Find the host's invitation notification.
       5. Click Edit Speaker Bio.
          You will be directed to the Your Speaker Bio page. 

Use your existing Zoom Events profile information to edit your speaker bio

After you are directed to your speaker bio page, you have the option to complete your speaker bio by copying the existing information from your Zoom Events profile; your full name, profile picture, company name and position, biography, and any social media links will be copied over to your speaker bio.

Note: The pop-up window will appear only if your Zoom Events profile is already completed.

To use existing information in Zoom Events profile to complete your speaker bio:

1. In the Use your Zoom Events profile to create your speaker profile? pop-up window, click Yes.
2. (Optional) Edit any field that has information copied over from your Zoom Events profile.
3. When you've finished reviewing and/or editing your speaker details, click Submit. 
   The host will be notified of your changes and to approve them.

Edit your speaker bio manually

After you are directed to your speaker bio page, if your Zoom Events profile is not already completed, or you do not want to copy over the existing information, you can manually edit your speaker bio.

1. Edit the following speaker details that you want:
   • Your Photo: Hover your mouse and click the edit icon on the speaker's image to upload an image. Hover your mouse and click the delete icon on the speaker's image to delete a preexisting image.
     Notes:
     • The maximum size of the image is 160x160 pixels. The speaker's image format is only JPG/JPEG/PNG up to 2MB.
     • Speakers can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
   • Your Name: Enter your name.
   • Company Logo: Click +Upload Logo to upload your company's logo.
     Notes:
     • The maximum size of the image is 160x160 pixels. The image format is only JPG/JPEG/PNG up to 2MB.
     • Event creators can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
   • Company Name: Enter your company's name.
   • Company Website: Enter your company's website.
   • Speaker Video: Click + Add Video to upload a video that you want to feature.
     Note: The maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
   • Speaker's Title or Position: Enter your title or job position.
   • Speaker's Biography: Enter some details or brief information about yourself.
   • Social Presence: Include links to your social media platforms (Twitter, YouTube, and LinkedIn).
2. When you've finished editing your speaker details, click Submit.
   The host will be notified of your changes.

How to edit your assigned session

A preview of the session is updated and displayed—in real-time—in the right panel as you add information throughout the editing process. You can click the swap-view icon to switch the preview between a desktop or mobile layout.

Access your assigned session

1. Access your assigned sessions in the following ways:
   • Access your assigned session(s) from the Events Portal:
     1. Access the Events Portal.
     2. On the event that you're invited to edit the session, click View My Sessions.
        A pop-up window will appear, displaying your assigned sessions.
     3. To the right of the session that you are invited to edit, click Edit.
        You will be directed to the Edit Session page.
   • Accept the host's invitation to edit your assigned session by the following actions:
     • Access the host's invitation to edit your speaker session by email:
       1. Open the host's invitation to edit your session in your email inbox.
       2. Click the Edit Session button.
          You will be directed to the Edit Session page.
          Note: If the host no longer has an active Zoom Events license, you will see a message that you won't be able to edit the event until the host is assigned a new license. Contact the host to inform them of their license status.
     • Access the host's invitation to edit your speaker session from the Notification Center:
       1. Access the Notification Center.
       2. Click the Attendee tab.
       3. Find the host's invitation notification.
       4. Click Edit Session.
          You will be directed to the Edit Session page.

Edit the Basic Info tab

1. Access your assigned session.
2. Under the Basic Info tab, edit the following items:
   • Title: Enter your session's title.
   • Session Starts: Enter the session's start date and time.
   • Duration: Use the dropdown menu to select the session's duration.
   • (Optional) Time Zone: Click the dropdown menu to select a different time zone.
     Note: By default, Zoom Events will use your computer's time zone.
   • Session Image: Hover your mouse and click the edit icon on the session's image to upload an image. Hover your mouse and click the delete icon on the session's image to delete a preexisting image.
     Notes:
     • An image size of 1920x1080 pixels is recommended. Only a JPG/JPEG/PNG file not exceeding 10MB can be used.
     • Event creators can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
   • Session Video: Click + Add Video to add the session video.
     Note: The maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
   • About This Session: Provide a description about this session.
3. When you finish editing the session's details, click Submit.
   The host will be notified of your changes.

Edit the Polls/Quizzes tab

1. Access your assigned session.
2. (Optional) In the Polls/Quizzes tab, create a poll for your session:
   1. Click + Create to add 1 or more questions to the poll.
   2. Click Save.
3. When you finish editing the session's details, click Submit.
   The host will be notified of your changes.

Edit the Resources tab

1. Access your assigned session.
2. In the Resources tab, manage webinar resources.
   Note: Resource links can be activated during a live webinar session to call attendees to do something. As you edit your resource link information, you can preview how it’ll look on the right side of the pop-up window.
   • Create a webinar resource link.
     
     1. To create a resource link, under Links, click + Create. 
        A Create Resource Link pop-up window will appear.
     2. In the pop-up window, upload and edit information for the webinar resources:
     3. Image: Click Upload to upload an image.
        Note: Upload a JPG/JPEG or 24-bit PNG file type. The maximum dimensions are 800px by 800px. The maximum file size is 300KB.
     4. Headline: Enter headline text.
        Note: You can enter up to 25 characters.
     5. (Optional) Description: Enter description text.
        Note: You can enter up to 34 characters.
     6. Button Link: Enter a URL for the button link.
     7. Button Label: Select how your button will appear to participants by using options from the dropdown menu.
     8. Click Save.
        Your resource link will appear in the Resources tab.
   • Edit a resource link.
     1. In the Resources tab, to the right of the resource link you want to edit, click the pencil icon .
        The Edit Resource Link pop-up window will appear.
     2. In the pop-up window, edit the information.
     3. Click Save to confirm your changes.
   • Delete a resource link.
     1. In the Resources tab, to the right of the resource link you want to delete, click the trash icon .
        A confirmation window will appear.
     2. In the confirmation window, click Yes, Delete to confirm.
        Your resource link will be removed.
   • When you're finished managing your resource link, click Submit.
     The host will be notified of your changes.
3. (Optional) In the Resources tab, upload up to 50 documents to be displayed in webinars.
   Note: Event attendees will be able to download these documents from the session's lobby.
   
   • Upload your document(s) to the session.
     • Drag-and-drop documents:
       1. Find the document you want to upload.
       2. Drag and drop the file to the Drag and drop files here box.
       3. (Optional) Repeat these steps to upload another document using drag and drop.
     • Choose your document files:
       1. Click Choose Files.
       2. Find and select the document(s) you want to upload, then click Open.
       3. (Optional) Repeat these steps to upload another document.
4. When you finish editing the session's details, click Submit.
   The host will be notified of your changes.

How to manage additional actions

View your speaker bio

While you wait for the host's review, you can view your speaker bio page with your submitted edits. After you access your speaker bio, the Your Speaker Bio page will appear. In the top-right corner, click the My Submission dropdown menu. Then, select if you want to view My Submission, which is your current submission, or Last Saved Version, which is your most recently saved version of your speaker bio.

Note: While the previous version of your speaker bio is under review, you can edit and send new changes.

When your edits are approved or rejected, an Updates label will appear on the Edit My Speaker Bio button on the Events Portal, notifying you that the host has reviewed your edits. You will receive an email and a notification that the host reviewed your edits.

After clicking the Edit My Speaker Bio button, you can view the Approved or Rejected status at the top of the Your Speaker Bio page. When your speaker bio edits are rejected, you can make new edits and submit them for the host's review.

View list of sessions

Note: While other edits are waiting to be approved, your session page will be locked, and you will be unable to make further edits.

When your edits are approved or rejected, an Updates label will appear on the View My Sessions button on the Events Portal, notifying you that the host has reviewed your edits. You will also receive an email and a notification that the host reviewed your edits.

After you click the View My Sessions button, your list of sessions will appear. In the top banner, click View Details to view whether The host has rejected your submitted edits or The host has approved your submitted modifications.

When you click a session that has approved edits, you can view the Approved status at the top of the Session page.

When you click a session that has rejected edits, you can view the Rejected status at the top of the Session page and submit new edits again.

How to review edit rejection details

Speaker bio rejection details

1. Find the host's rejection notification to edit your speaker bio by the following actions:
   • Access the host's rejection notification from the Events Portal:
     1. After you access your speaker bio, at the top-right corner of the Your Speaker Bio page, click the dropdown menu and select My Submission.
     2. View the Rejected label at the top of the page.
     3. Make new edits to your speaker bio.
     4. Click Submit.
        The host will be notified of your changes.
   • Access the host's rejection notification to edit your speaker bio from your email:
     1. Open the email with the host's rejection of your submitted speaker bio updates in your email inbox.
     2. Click the Edit link.
        You will be directed to the Edit Speaker page where you can view the host's message and edit your speaker bio.
   • Access the host's invitation to edit your speaker bio from the Notification Center:
     1. Sign in to Zoom Events.
     2. Access the Notification Center.
     3. Click the Attendee tab.
     4. Find the submitted session edit rejection notification and click View Details.
        The host's message (if applicable) and your speaker bio that you are editing will appear.
     5. In the top left corner, click View All Submitted Responses.
     6. To the right of your rejected submission, click Edit.
        You will be directed to the Edit Speaker page and can edit your speaker bio again.

Session rejection details

1. Find the host's rejection notification to edit your session by the following actions:
   • Access the host's rejection notification from the Events Portal:
     1. After you access the Edit Session page, view the Rejected label at the top of the page.
     2. Make new edits to your session.
     3. Click Submit.
        The host will be notified of your changes.
   • Access the host's rejection notification to edit your session from your email:
     1. Open the email with the host's rejection of your submitted session updates in your email inbox.
     2. Click the View Session button.
        You will be directed to the Edit Session page where you can view the host's message and edit your session.
   • Access the host's invitation to edit your session from the Notification Center:
     1. Sign in to Zoom Events.
     2. Access the Notification Center.
     3. Click the Attendee tab.
     4. Find the submitted session edit rejection notification and click View Session.
        The host's message (if applicable) and the session that you are editing will appear.
     5. In the top left corner, click View All Submitted Responses.
     6. To the right of your rejected submission, click Edit.
        You will be directed to the Edit Session page and can edit your session again.