Creating a single-session lite event


Hosts can create a single-session lite webinar event. This event type is a webinar event type, and it will have a minimalistic attendee experience that does not have a lobby, event detail page, moderation, ticketing, or event branding. The single-session lite events will only include a link to a registration form and a join link to the webinar session.

Learn more about the multiple sessions event setup, single-session full event setup, or recurring sessions event setup.

This article covers:

Prerequisites for creating a single-session lite event

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to create a single-session lite event

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow  and select Across Hubs.
  3. In the navigation menu, click Events.
  4. In the top-right corner, click Create Event.
  5. In the Blank Event card, click Create Event.
    The event configuration page will appear, and you will be directed to the event creation process.

Complete the Event Configuration section

After starting the event creation flow, complete the rest of the event creation process.

  1. Under What type of event do you want to create?, select Single Session.
  2. Under What kind of attendee experience do you want?, select the Lite option.
  3. Complete the event details:
    • Event Name: Enter an event name.
    • Session Starts: Select the date and time of your event.
    • Duration: Select how long your session will last.
    • Time Zone: Use the dropdown menu to select your time zone.

Complete the Event Access section

Under the Event Access section, manage authentication rules, free/paid event, and registration settings. Create event access and later specify an authentication setting for more links in the Links & Event Access tab.

Create event access

You can require attendees to register for your event. You can also require attendees to authenticate at the time of joining the event, but not require registration. By default, the Event Access link does not require registration.

Notes:

  1. (Optional) Under Event Access 1, select one or both of the following options:
    • Select the Registration Required checkbox, then proceed to step 3.
      When this checkbox is selected, the Attendees will be required to authenticate at time of join checkbox will also automatically be selected.
    • Select the Attendees will be required to authenticate at time of join checkbox, then proceed to step 3.
    • If you do not select any of these checkboxes, proceed to the Complete the Special Roles Access section.
  2. Under Attendees will be required to authenticate at registration, click the dropdown menu and select from the following options:
    • Sign in with a Zoom account or authenticate over email OTP: Users must sign in with their Zoom account and use a one-time password (OTP).
    • Sign in with Zoom: Users must sign in with their Zoom account.
    • Accelerate authentication with (vanity URL): If your organization has a vanity URL with Zoom, you can enable this option to direct attendees to the vanity URL (after attendees click the group join link) instead of Zoom's sign-in page to accelerate authentication.
    • Authenticated via Identity Provider (external SSO): Users must authenticate through a third-party authentication service.
      • Under Select IDP, use the dropdown menu to select the external authentication profile.
        Registrants/attendees will be taken to the host's identity provider (IDP) website for authentication before accessing the event page/event lobby. Additionally, the event’s join link will also direct users to the host's IDP website for authentication instead of asking them to sign in to Zoom.
        Notes:
        • The dropdown menu will be blank if no external SSO authentication profile is available in the host’s account.
        • A pre-join page will be enabled for attendees who joined without registration.
  3. (Optional) Select the Apply Allow List checkbox to add restrictions to your event by allowing certain users on the allow list to join your event. After adding an allow list, only users on the allow list will be able to view and register for this event.
    Note: Specified users can only register once and cannot register on behalf of others.
    • To add all users from a specified domain to your event’s invite list:
      1. Click Add domain.
      2. Enter a valid domain.
        Note: For example, to invite all members of the ABC company (with members having name@abc.co email addresses), add abc.co as the domain. If you have multiple domains, separate them by commas in the text box.
      3. Click Save.
    • To import multiple specified domains to your event's invite list:
      1. Click Add domain.
        A pop-up window will appear.
      2. In the window, select Import domains from CSV.
      3. Drag and drop a CSV file into the window, or click Choose Files to find the CSV file you want to import, then click Open.
        Note: Maximum items must be less than 20,000 per CSV file. The new imports will be added to the existing records.
      4. Once the CSV file has been imported, click Save.
        The number of added specific domains will appear under Allow List.
      5. (Optional) To the right of the specified domains, click View.
        The invited domain list will appear.
      6. Manage your allowed domains:
        • View your allowed domain list or search for domains.
        • Delete individual domains:
          1. To the right of a domain, click the trash icon .
          2. In the confirmation window, click Delete.
        • Delete multiple domains:
          1. In the allowed domain list, select the domain checkboxes that you want.
          2. (Optional) Select the Domain checkbox to select all checkboxes.
          3. At the top of the box, click Delete.
          4. In the confirmation window, click Delete.
    • To add users to your event's invite list by email:
      Note: Only users added to the invite list can view and register for this ticket type.
      1. Click Add email address.
        An Add Users to Invite List pop-up window will appear.
      2. Under Enter email addresses, enter email addresses of the users you want to invite, then press Enter. Click X by a user’s email address to remove the user.
      3. Click Save.
      4. (Optional) Click Add to add more users by email.
      5. (Optional) Click View to view your guest list, search for guests, or delete email addresses.
    • To import multiple users' emails to your event's invite list:
      1. Click Add email address.
        An Add Users to Invite List pop-up window will appear.
      2. In the window, select Import email addresses from CSV. 
      3. Drag and drop the CSV file into the window, or click Choose Files to find the CSV file you want to import, then click Open.
        Note: Maximum items must be less than 5,000 per CSV file. The new imports will be added to the existing records.
      4. Once the CSV file has been imported, click Save.
        The number of added specific users will appear under Allow List.
      5. (Optional) To the right of the number of specified email addresses, click View.
        The invited user list will appear.
      6. Manage your invited users:
        • View your invited user list or search for invited users.
        • Delete individual users:
          1. To the right of a user, click the trash icon .
          2. In the confirmation window, click Delete.
        • Delete multiple users:
          1. In the invited user list, select the user checkboxes that you want.
          2. (Optional) Select the Email checkbox to select all checkboxes.
          3. At the top of the box, click Delete.
          4. In the confirmation window, click Delete.
  4. (Optional) Under Security at Join, select the Require authentication checkbox.
    Attendees will be required to confirm a one-time password (OTP) after authenticating when joining.
    Note: Zoom users must sign in to Zoom when joining the event.
  5. Under Is this registration free or paid?, select from the following options:
    • Free: You don’t need to set a ticket price for your event.
    • Paid: You need to set a ticket price.

Complete the Special Roles Access section

  1. (Optional) Under Special Roles Access, select the Require alternative hosts and speaker roles to authenticate at time of join checkbox.
    When selected, if authentication is required, users will need to authenticate their Zoom account or email verification that was invited to the event. Interpreters are required to have a Zoom account and sign in.
  2. Click Save and Continue.

Complete the Webinar Settings section

Select the settings for the webinar video, audio, recordings, and webinar options.

Learn more about single-session lite Webinar Settings.

Note: You can always adjust your webinar settings later in the event creation setup.

Continue to the event creation setup

After completing the Event Configuration, Event Access, and Special Roles Access sections, click Save and Continue.
You will be directed to the Overview section of the event creation flow.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

Single-session lite event setup sections

After you create an event, you can use different tabs in the event creation flow to customize and organize your event.

Access and edit an event

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow and select Across Hubs.
  3. In the left navigation menu, click Events.
  4. Click the Upcoming, Drafts, or Past tab.
  5. To the right of an event you want to access and edit, click the pencil icon .
    The event creation flow will appear.
  6. Edit the event.
  7. Click Save.

How to navigate the event setup header

The event setup header is a centralized location where hosts can view and edit the event's dates and links (registration links, group join links, etc.), preview the event detail page, manage co-editors, and publish the event.
Note: After you publish your event, links will be generated to access the event detail page. You can easily share these with your attendees or audience.

  1. Access the event creation flow.
  2. In the top event setup header, view and access the following actions:
    • View the event status of your event (i.e., Draft, Published, Canceled, etc.).
    • Click Dates & Links to view and edit the event's dates and links.
      A panel will appear.
      • In the Dates & Links panel, view and edit the following:
        • To the right of Event ID for integrations or support, click the copy button  to copy the event ID.
        • To the right of Ticket Type ID, click the copy button to copy the ticket type ID.
        • View who the event organizer is.
        • Under Dates and Times, view the dates/times and click Edit. When you click Edit, you will be directed to the corresponding event tab where you can edit the date and time.
        • Depending on the type of link you chose in the Links & Event Access tab: Under Registration Link, view the date/time for your registration link and selected authentication profile for your event. Under Group Join Links, view the tickets' group join links and selected authentication profiles for your tickets.
          Note: The registration link or group join link will generate after you publish.
          • View the countries that are geo-blocked from the registration link or group join link.
          • View and copy the registration link or group join link.
          • Copy the group join link, copy the event invitation, or send the event invitation to yourself.
          • Click Edit to edit the registration link or group join link settings in the Links & Event Access tab.
        • Under Showcase This Event on the Hub Profile Page, click the toggle to enable or disable it. Enabling the toggle will make the event visible to attendees on the hub profile page. 
      • Click Close to exit the Dates & Links panel.
    • Click Publish Event  to publish your event.