In the single-session lite event creation setup, hosts have an Overview section. The host overview section is a landing page and place to guide event organizers through the single-session lite event creation setup, provide reminders, and give actionable insights so that they can have a successful event. This is useful for event organizers, especially if they do not complete the event creation workflow in one session.
The host overview section keeps track of different milestones that the host has accomplished (publishing a date, releasing tickets/registrations, setting up and hosting the event, etc.).
Learn more about creating a single-session lite event.
This article covers:
- How to access the host overview section for single-session lite events
- How to understand the host overview dashboard
- How to manage the Things to Do section
- How to manage the Event Performance section
- How to manage the Optional: Customize Your Event section
Prerequisites for managing the single-session lite Overview section
- Pro, Business, Enterprise, or Education account
- Zoom Sessions Unlimited license or Zoom Sessions Pay Per Attendee license
- Stripe or PayPal Business account is required to create paid events
How to access the host overview section for single-session lite events
- Create a single-session lite event or edit an upcoming event to access the event setup.
- In the left navigation menu, click Overview.
The host overview dashboard will appear.
View dashboard card labels
You can return to edit an event before it is published or during the event. The dashboard displays the following labels on each section:
- Completed: Indicates that a section is finished with setup.
- Recommended: Indicates that a section hasn’t been completed but is recommended that you to finish setting up to optimize your event.
- Required to Start Event: Lets you know that this section is required to start the event.
- Single or multiple items added: Lets you know that a single thing or multiple things were added, relating to that section (i.e., 2 Booths Added).
How to understand the host overview dashboard
After you access the host overview dashboard, you can view and set up the rest of your event from the host overview dashboard. The dashboard has the following sections:
- Things to Do: Invite panelists, alternative hosts, or attendees.
- Event Performance: View metrics on how your event and ticketing are performing.
- Optional: Customize Your Event: Access more event features or learn more about event features.
How to manage the Things to Do section
In this section, you can also copy and share the event join link with other attendees.
Invite Panelists or Alternative Hosts
Invite participants to be panelists or alternative hosts for the event. These special roles are full participants in the webinar who have access to most host controls, including sharing content, video, audio, and more.
To add or edit your in-session roles, click Go to In-session Setup. You will be directed to the Setup tab.
Invite Attendees
You can also copy and share the event join link with other attendees.
- Under Link to Join, click the copy button
to copy the event join link. - Under the event join link, click Copy Invitation.
A pop-up window will appear.- In the window, preview the invitation that will be sent to attendees.
- Click Copy to copy the event invitation.
- Under the event join link, click Send Invitation via Calendar, then select the third-party calendar that you want to send the invitation through.
- To download the invite as an ICS file, click Download Invite (.ics).
How to manage the Event Performance section
General Tickets Sold
The General Tickets Sold section measures the number of general tickets sold through attendee self-registration or pre-registration by hosts; this does not account for canceled or refunded tickets. This section shows all general tickets (regular users and non-host group tickets). It also shows the sum of general ticket quantities set aside by hosts (in the denominator).
When you click View More, you will be directed to the Analytics Registration & Ticketing tab.
Total Registrants
The Total Registrants measures the number of unique registrants across all registration methods, including special roles. The number does not account for canceled or refunded registrants. If a registrant registers via multiple registration methods they will be counted once for each method.
When you click View More, you will be directed to the Analytics Registration & Ticketing tab.
Total Attendees
The Total Attendees section measures the total number of unique attendees who joined the lobby or any event session by phone, mobile, or desktop. This includes general ticket holders, special roles, hosts, co-editors, or hub hosts. Attendees who’ve joined via multiple access links will be counted once for each one.
Note: There will be no additional charges for your attendees. For detailed usage, please access the Zoom web portal to check the usage report.
When you click View More, you will be directed to the Analytics Attendees tab.
Understand Zoom Sessions licensing
If you host free or paid events, using either the Zoom Sessions or Zoom Sessions Pay Per Attendee license model, you will be charged for the total number of attendees. You will not be charged for hosts, co-editors, or hub hosts. The specific number of attendees accountable toward your capacity is highlighted in the Total Attendees card.
Notes:
- For Zoom Sessions free or paid events, if you oversell your event and reach attendance capacity, some registrants may be prevented from joining.
- For Zoom Sessions Pay Per Attendee free or paid events, overage charges can apply if the number of attendees exceeds your pre-purchased credits.
How to manage the Optional: Customize Your Event section
Access more event features
- Access the Optional: Customize Your Event section.
- Under Access More Event Features, click Convert to Full Session.
A pop-up window will appear, displaying the difference between single-session lite and single-session full events. - (Optional) In the window, click Convert to Full Session.
Your session will be converted to a single-session full event.
Learn about features
- Access the Optional: Customize Your Event section.
- Under Learn About Features, click See Videos.
A pop-up window will appear. - In the window, view videos about Zoom Sessions features.
- In the navigation menu, click the topic you want to watch.
- At the bottom of the window, use the following actions:
- Click Previous to return to the previous video.
- Click Next to proceed to the next video.
- Click Maybe Later to exit the window.